Updates are applied to all the accounts you selected. Verify you want to make the same update to all selected accounts before clicking the Update Accounts button.
Use this window to make updates to selected accounts. You can quickly update account types, active dates, account descriptions, and availability for budgeting and purchasing to multiple accounts at one time.
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Updates are applied to all the accounts you selected. Verify you want to make the same update to all selected accounts before clicking the Update Accounts button. |
Click this link to view the accounts selected for updating.
If you are updating the account type, select the appropriate type from the Change account type drop-down options.
Enter the date when the account was added to the general ledger.
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This date is included in the GL Master table, but is currently only used for reporting purposes. |
Enter the date when the account will no longer be in use.
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This date is included in the GL Master table, but is currently only used for reporting purposes. |
If you are updating the type of fixed asset associated with this account, select the appropriate type from the Fixed asset type drop-down options.
Use this column to update an account description in combination with the following options:
To add to the beginning of the existing account description(s), select Append to Beginning.
To add to the end of the existing account description(s), select Append to End.
To create an entirely new description, select Replace.
Use the following options to determine how the account description is updated.
To add to the beginning of the existing account description(s), select Append to Beginning.
To add to the end of the existing account description(s), select Append to End.
To create an entirely new description, select Replace.
If you are updating whether or not the accounts are used for budgeting purposes, select Available or Not Available.
If you are updating whether or not the accounts are used for purchasing purposes, select Available or Not Available.
If you are updating the fund balance account that holds the difference between income and expenses, select it from the Change Fund Balance Number drop-down options.
· Assign TRS Payroll Funding Category*
To add a TRS payroll funding category to all selected accounts, select the category from the this drop-down list.
To add or update the state account code for all selected accounts, select the new code from this drop-down list.
*Applies only if licensed for Texas State Reporting.
**Applies only if licensed for Arkansas State Reporting.
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Updates are applied to all the accounts you selected. Verify you want to make the same update to all selected accounts before clicking the Update Accounts button. |
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An asterisk (*) appears next to any items you update. |
1. Access the Search and Update GL Accounts window.
2. Search all accounts or narrow your search using the account description criteria.
3. Once the search results appear, select the checkboxes for the accounts to be updated.
4. Click the Perform Action to Selected Accounts button. The Perform Action to Selected Accounts window appears.
5. To update the account types for all selected accounts, select it from the Change account type drop-down options.
6. To establish or update the active dates for all selected accounts, enter the dates when the account is effective and when it expired in the Set active begin date and Set active end date columns.
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To
select a date, click the Calendar
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These dates are included in the GL Master table, but currently they are only used for reporting purposes. |
7. To establish or update the type of fixed asset for all selected accounts, select it from the Fixed asset type drop-down options.
8. To update the account description for all selected accounts:
o To add a description to the beginning of the existing accounts' description, enter it in the Description column and select the Append to Beginning option.
o To add a description to the end of the existing accounts' description, enter it in the Description column and select the Append to End option.
o To replace the entire account description, enter the new description in the Description column and select the Replace option.
9. To establish or update if the accounts are used for budgeting purposes within J1 Desktop, select Available or Not Available from the Update budgeting status drop-down options.
10. To establish or update if the accounts are used for purchasing purposes within J1 Desktop, select Available or Not Available from the Update purchasing status drop-down options.
11. To establish or update the fund balance number for all selected accounts, select it from the Change Fund Balance Number drop-down options.
12. Click the Update Accounts button. The updates are applied to all selected accounts, the Perform Actions to Selected Accounts window closes, and the Search and Update GL Accounts window reappears.
Assign a TRS Payroll Funding Category to One or More Accounts*
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Updates are applied to all the accounts you selected. Verify you want to make the same update to all selected accounts before clicking the Update Accounts button. |
1. Access the Search and Update GL Accounts window.
2. From the What kind of account are you searching for? drop-down list, select the Expense/Income/Not Active(Income/Expense)/Auxiliary option.
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You can access Texas State Reporting balance information only for expense/income accounts. |
3. Search all accounts or narrow your search using the available search criteria.
4. Click the Get Accounts button. Any accounts to which you have access appear.
5. From the Viewing drop-down list, select Texas State Reporting Information.
6. Once the search results appear, select the checkboxes for the accounts to be updated.
7. Click the Perform Action to Selected Accounts button. The Perform Action to Selected Accounts window appears.
8. To add a TRS payroll funding category to all selected accounts, select the category from the Assign TRS Payroll Funding Category drop-down list.
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Any inactive TRS payroll funding category will have "(Inactive)" appended to the beginning of its description. |
9. Click the Update Accounts button. The update is applied to all selected accounts, the Perform Actions to Selected Accounts window closes, and the Search and Update GL Accounts window reappears.
Change the State Account Code for One or More Accounts**
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Updates are applied to all the accounts you selected. Verify you want to make the same update to all selected accounts before clicking the Update Accounts button. |
1. Access the Search and Update GL Accounts window.
2. Search all accounts or narrow your search using the available search criteria.
3. Click the Get Accounts button. Any accounts to which you have access appear.
4. Once the search results appear, select the checkboxes for the accounts to be updated.
5. Click the Perform Action to Selected Accounts button. The Perform Action to Selected Accounts window appears.
6. To add or update the state account code for all selected accounts, select the new code from the Change State Account Code drop-down list.
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Any inactive state account code will have "(Inactive)" appended to the beginning of its description. |
7. Click the Update Accounts button. The update is applied to all selected accounts, the Perform Actions to Selected Accounts window closes, and the Search and Update GL Accounts window reappears.
*Applies only if licensed for Texas State Reporting.
**Applies only if licensed for state reporting.
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