Set Up and Manage the Master Budgets

The budget preparation process begins when the Worksheet Administrator creates the budget, constructs related budget worksheets where GL accounts or grouped GL accounts as line items are organized and distributed, assigns budget officers to worksheet roles to determine their responsibilities and levels of access, and finally makes the worksheets available to Worksheet Preparers and Approvers. During the setup phase, the Worksheet Administrator uses the Setup and Manage Budgets window and the following tabs:

·       Summary tab allows the Worksheet Administrator to view, create, copy, update, and delete master budgets. The Administrator defines when the budget starts, budget term, current status, and the budget method being used.  

·       Setup Worksheets tab allows the Worksheet Administrator to set up budget worksheets creating line items and associating them to GL accounts that can be distributed.

·       Assign Budget Officers tab allows the Worksheet Administrator to review, assign, remove, and change budget officers assigned to budget worksheet roles which determine user responsibilities and permissions.

·       Enter Budget tab allows the Worksheet Administrator to review the budget and related worksheets as well as enter proposed preliminary amounts prior to distributing worksheets to budget officers and update existing amounts after worksheets have been submitted.

·       Worksheet Status tab allows the Worksheet Administrator to view the status of budget worksheets, review and provide feedback, and access the worksheet and make any necessary updates. As the budget is being prepared, this tab allows you to see the overall picture of where worksheets stand and allows administrators to direct the budget being built with real time feedback.