Print the Checks to be Issued Report
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You
may see the following message on the report: "Warning:
Address information on the invoices do not match. Address information
from the first invoice will be used." This means that
at least one invoice address code is different than the rest of
the invoices for the same check. If the first invoice has the
correct address information, no corrections are necessary. To
make updates, access the ,
pull up the invoice number(s), and change the address codes as
necessary. You may also use the Check Group # column to
separate the invoices into multiple checks. |
Generating this reports selects invoices that are to be paid in the
next check run and prints a report showing those invoices sorted by invoice
date. Before an invoice can be paid by a check, it must meet the following
criteria:
Transaction status must be C
(current).
Check type must match the Checks
to Process choice you select on the prompt window-whether all
check types, only A/P, Financial Aid, or A/R.
A/P subsidiary code must be included
in the Subsidiary Group you specify.
Invoice Payable Date must be on or
before the Ending Date for Checks to be Written that you specify.
Invoice Amount must fall above or
below the amount specified on the prompt window in the Checks Greater
or Less Than column (if any).
The report selects all invoices according to the criteria you specify
and sorts them by vendor and invoice date. Invoices for a vendor in the
same check run are combined into one check. If the checks appear on the
report, they are marked (selected) for printing when checks are actually
run.
Use this report as a trial run of the checks that will print, and the
report should be approved before printing the checks. If you see a check
in the report that should not print, you can change the Invoice Payable
Date on the invoice(s) and run this report again to re-select or omit
the invoices.