Subsidiary Definition for A/R Window

Use this window to define your organization's Subsidiary Control accounts. You can add new subsidiary rows at any time; and, you can change any value for a subsidiary definition at any time. However, you should not delete a subsidiary definition unless you are certain that it has not been used in transactions.

Each subsidiary must be defined as either Balance Forward or Open Item using the radio button options. This allows an organization that generally operates in an Open Items environment to create some subsidiaries that are Balance Forward because they do not require the level of detail that the other Open Items subsidiaries require.

Columns

Default Payment Plan Code

If the subsidiary code should have a payment plan automatically associated with it, select it from the drop-down list.
Include in Receipt Entry Balance?

Select this checkbox to include the subsidiary amount in the student's posted balance.
**Allocate Financial Aid to eligible charges?

To disburse financial aid amounts associated with the subsidiary to the appropriate charges, select this checkbox.

allow error handling within the FA disbursements logic within the BU

*Only available if you are using Open Items (A/R Configuration window).

**Only available if you are using balance forward accounting and the Financial Aid module.

How To

1. Open the Subsidiary Definition for A/R window.

2. Enter the information on the window as necessary.

3. Click Save.

The Module Manager or IT Department determines the types of files that can be attached and any file size limitations in General Ledger (General Configuration window).

1. Click the Add Feedback icon or Review Feedback icon. The Review/Add Comments and Attachments window appears.

2. To add a comment, enter it in the Comment box and click the Add button.

3. To edit a comment:

a. Hover over the comment and click the Edit icon. The Edit Comment window appears.

b. Make your update and click the Update comment button. The Edit Comment window closes and the comment automatically appears on the Review/Add Comments and Attachments window.

You can only edit comments you have added and before they have been read by other users. This helps maintain the overall conversation as comments are often made referring to a previous comment.

4. To delete a comment, hover over the comment and click the Delete icon. The comment is deleted.

You can only delete comments you have added and before they have been read by other users. This helps maintain the overall conversation as comments are often made referring to a previous comment.

5. To e-mail the author of another comment:

a. Click the E-mail icon. The Send Email window appears.

b. In the From column, enter your e-mail address.

c. Use the remaining e-mail options to enter your message.

d. To include an e-mail attachment, click the Attachment button. The Select File window appears. Locate the file, select it, and click the Open button. The Select File window closes and the file is attached.

e. To remove an e-mail attachment, click the Remove Attachment button. The attachment is automatically removed.

f. Click the Send button. Your e-mail message is sent.

6. To add an attachment:

a. Click the Select a file to attach button. The Select the File to Attach window appears.

b. Locate the file and select it.

c. Click the Open button. The Select the File to Attach window closes and the file is selected.

d. Click the Add button and the selected attachment appears on the Review/Add Comments and Attachments window.

7. To print the comments:

a. Click the Print button. The Print window appears.

b. Select the appropriate printer and settings.

c. Click the Print button. The comments are printed.

d. To close the Print window, click the X icon.

8. To close the Review/Add Comments and Attachments window, click the Close button or X icon.