Room Assignments By Student Window

This window is used to assign students to a room for a Session. You can view all students or only those not yet assigned to a room by selecting the appropriate Show All Students or Show Students not assigned to a room radio button. If no students are in the selected Session, you can add one by clicking the Add Session Student button.

Search By Tabs

The Search By group box allows you to search for a single student or group of students based on the search criteria columns provided on each of the tabs. The Find Now button executes the search, and the New Search button clears all search criteria in preparation for a new search.

Room/Roommate Preferences

When you select a Student row, any preferences that have been entered are displayed in the Room Preferences and Roommate Preferences group boxes. This will help you in making room assignments for that student.

Detail Columns

Depending on the Session you choose, the resulting students from the search are displayed in a grid at the bottom of the window. The following information is displayed, but only the Type and Assign Date columns are editable.

Options

The following room assignment options may be available from the right-click or Options menu.

Opens the Select and Assign Room window from which you can select a room and assign the student to it.

Opens the Student Residence Information window to maintain residence information for students. This option is not available if there are no students assigned to the room.

Opens the Change Room Assignment window. This option is not available if there are no students assigned to the room.

Clears the room assignment. This option is not available if there are no students assigned to the room.

Opens the Keys by Location window from which you can issue the room's keys to the students or maintain key information.

How To

1. Open the Room Assignments by Student window.

2. Specify the appropriate Session.

3. Click the Add Session Student button (located at bottom left corner).

4. The Student Residence Information window appears.

5. The following tabs allow you to maintain resident information about the selected student:

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1. Open the Room Assignments by Student window.

2. Specify the appropriate Session.

3. Check to see if there are Room/Roommate Preferences. Take these into consideration when assigning the room.

4. Locate the appropriate Student row, and choose Select and Assign Room from the right-click or Options menu.

5. The Select and Assign Room window opens.

a. Choose the appropriate Location.

b. Select the appropriate Building/Room row.

c. Click OK.

6. The Room Assignments by Student window appears.

1. Open the Room Assignments by Student window.

2. Specify the appropriate Session.

3. Search for appropriate students, and click the Find Now button.

4. Locate the appropriate Student row, and choose Change Room Assignment from the right-click or Options menu.

5. On the Change Room Assignment window:

a. Enter the Room Change Reason.

b. Select the Assign Student to New Room checkbox.

c. Enter any Comments if desired.

d. Specify the appropriate Location and Building Codes. The list of rooms for the building is shown in the lower portion of the window.

e. Select the room to which you want to assign this student, and click OK.

f. You may receive error messages. If so, resolve them according to instructions given in the messages.

1. Open the Room Assignments by Student window.

2. Specify the appropriate Session.

3. Search for appropriate students, and click the Find Now button.

4. Locate the appropriate Student row, and choose Clear Room Assignments from the right-click or Options menu.

5. Answer the prompt concerning whether the clearing of this room should be tracked in Room Change History.

a. If you click Yes, the Change Room Assignment window opens for you to enter the new room assignment.

b. If you click No, the room assignment is cleared, and the Room Assignment by Student window appears.

1. Open the Room Assignments by Student window.

2. Specify the appropriate Session.

3. Search for appropriate students, and click the Find Now button.

4. Locate the appropriate Student row, and choose Student Residence Information from the right-click or Options menu.

5. The Student Residence Information window opens. This window allows you to view and maintain information about a session student.