Year/Term/Subterm Definition Window

This window is used to enter and maintain the association between a year and a term stored on the Year/Term table and between a year, a term, and a subterm on the Year/Term/Subterm table.

The columns in the header of this window are used to establish parameters to search for a specific item that you want to view or edit.

campus portal (JICS)

If a course is associated with a subterm, dates entered in the following tabs may be used in determining if an Add checkbox will display for individual courses on the Course Schedules portlet or a Drop checkbox will display for individual courses in the Add/Drop Courses screen in CRM Student.

In system checking, if Add Begin and Add End Dates are not found on the CRM/Web tab of the Courses window in the Registration module, the system checks to see if a row is found in the TW_YR_TRM_SUBTERM table for the Web Registration Group to which the student belongs. If so, it then checks to see if today's date is within the Add Begin and Add End Dates for the row.

In system checking, if Add Begin and Add End Dates are not found on the TW_YR_TRM_SUBTERM table for the Web Registration Group to which the student belongs, the system checks to see if a row is found in the YR_TRM_SUBTERM_TABLE. If so, it then checks to see if today's date is within the Add Begin and Add End Dates for the row.

The "Add/Drop Date Checking in campus portal (JICS)" online Help topic provides a detailed overview of the order in which the system checks Add and Drop dates set up in the J1 Desktop Registration module.

Select

The Select checkbox appears before every row on each tab. On the Year/Term tab, select rows to make them appear in the header of the other tabs—thus filtering out the other rows.

When you leave a tab and return to it, your filtering persists until you make different selections on the Year/Term tab.

Copy Selected Rows

You can copy rows to other years. The Copy Selected Rows button appears in all tabs, and it is active when at least one row is selected using the Select checkbox. If you select multiple rows, they must be in the same year.

Target Year Prompt

When you click Copy Selected Rows, the Target Year for Year Term Subterm Copy prompt opens. If you copy multiple terms at once, then you select only the target year.

Assign Group Registration Requirements

You can require web registration groups to obtain registration clearance and/or advisor approval in order to register using the campus portal. It's somewhat like putting a hold on the students in the web group. Use the Registration Clearance and Advisor Approval checkboxes on the Year/Term Control for Web Registration Groups tab. For subterms, use the Advisor Approval checkbox on the Subterm Control for Web Registration Groups tab.

Tabs

The following tabs allow you to define Year/Term and Year/Term/Subterm combinations. Some tabs are only available if you are licensed for CRM Student.

How To

1. Open the Year/Term/Subterm window.

2. On the Year/Term tab, select Add Row or Insert Row from the right-click menu.

3. Select/type the necessary information (Year, Term, Start Date, End Date, Census Date, Census %) to create the data row.

4. Save.

5. Click the Year/Term/Subterm tab.

6. Select Add Row or Insert Row from the right-click menu. The information you saved on the Year/Term tab will default to the new row.

7. Select the Subterm from the drop-down data list.

8. Save.

1. Open the Year/Term/Subterm Definition window.

2. Make changes to editable columns.

If a field in the Census Date column is dimmed, it cannot be edited.

3. Save.

Open the Year/Term tab.
Select the checkbox for a year/term.
Open the Year/Term Control for Web Registration Groups tab. Each row represents a specific web group.
For any web group, select either, both, or neither of these checkboxes:

Registration Clearance
Advisor Approval

For subterms, open the Subterm Control for Web Registration Groups tab.
For any web group, select or deselect the Advisor Approval checkbox.
Click the Save icon on the main toolbar.

Tab	Which Items Are Displayed
Year/Term	Terms
Advisor Add/Drop Dates Override	Terms Advisor IDs
Year/Term/Subterm	Terms Subterms
Year/Term Control for Web Registration Groups	Terms Web Groups
Subterm Control for Web Registration Groups	Terms Subterms Web Groups