NSC Update PT/FT and Status Window

This window allows you to run a process that reads the student's part time/full time hours attempted and then calculates the NSC part time/full time status using the NSC Part Time/Full Time Table or Rules Based Update rule based on the Use Rules Based Update for NSC PT/FT Definition checkbox in the Registration Configuration window.

At this stage of the preparation for the NSC report, Jenzabar recommends that you run the NSC Update PT/FT Hours and Status option one final time for the year/term for which a report is being prepared. The normal Registration and drop/add procedures will be updating this data, but a final "safety" update run is recommended. If you use an InfoMaker pipeline or any other method outside the normal online functions to add or drop courses, you must run this option to calculate a status and status date for students.

The calculation for NSC PT/FT status is different from the calculation in the regular Part Time/Full Time Update window.

·       The NSC calculation uses the less than comparison.

·       The regular Part Time/Full Time Update uses the less than or equal to comparison.

A student's hours are equal to the Three Quarter Time upper limit.

·       NSC Update PT/FT calculation marks the student as Full Time (because the hours are not less than the limit).

·       The regular Part Time/Full Time Update calculation marks the student as Three Quarter Time (because the hours are less than or equal to the limit).

Whenever you use one of the Registration functions listed below that allow you to register or add or drop courses for a student, the system automatically reads the student's part time/full time hours attempted and then calculates the NSC part time/full time status using the NSC Part Time/Full Time Table. A "snapshot" of the hours, the status, and the current date is created and stored in the Registration Transaction table (see NSC Registration Transaction Row Statuses).

·       Online Registration

·       Transfer Entry

·       Group Registration

·       Change Pre-registration to Current Registration

·       Web Registration

·       Grade Entry

·       Edit Student Course Information

·       Course Leveler

The status date on each row is the date the update occurred through one of the functions listed above. If, instead, you want it to reflect the student's actual dates of attendance in the course, you may need to manually edit the Registration Transaction table.

Warnings for Missing Division-Term Definitions

If you try to run the update process for a term that doesn't have a division definition, a message tells you which division/term combination needs to be defined. Use the NSC Part-Time Full-Time Table window.

If you don't need to define the combination???because it's a transfer term, for example, you can select a Do Not Show checkbox. Example

 

If your school uses Rules Based Update for NSC part-time/full-time status definition, then the status is determined by the rules. Therefore, neither the warnings nor the Do Not Show checkboxes appear.

The Use Rules Based Update for NSC PT/FT Definition checkbox is on the Registration Configuration window | Registration Configuration tab.

 

Learn More

Year and Term for Update