Repeat Course Process
In some circumstances, a student may wish to repeat a course they took
previously. You can prevent repeats on a course-by-course basis by deselecting
the Course Repeatable checkbox
on the Catalog Master window. If a course
can be repeated, the following three options on the Registration
Configuration window are important:
· Repeat
flag based on: Catalog or Requirement
· Repeat
process: Automatic or Manual
· Grade
to use: Best or Most Recent
These settings make up your school's repeat logic; that
is, how the system handles repeated courses, such as flagging them as
Repeat or Forgiven.
|
Competency
Based Education (CBE) courses can be repeated only if the repeat
section and student course record have the same CBE elements as
in the student's original section. |
Flagging Repeats when a Student is Registered
When a student registers for a class, the system looks for multiple
occurrences of that class in Student Course History. It references your
configuration of repeats???as based on Catalog (Course Code) or Requirement
(Advising Requirement Code). (See Registration
Configuration.)
· If more
than one occurrence of the class is found, the registration process determines
whether the group of registrations are for a main course or a lab course.
· If the
group of registrations are NOT lab classes, then the process uses the
regular Catalog repeat columns on the left side of the Repeatable
group box on the Course
Attributes tab of the Catalog
window.
· If the
group of registrations are lab classes and if that Catalog record has
the This catalog record will be used
for both the main course and also for its lab. checkbox selected
AND the Lab Repeatable checkbox
selected:
o The
process uses the Lab Catalog repeat columns on the right side of the Repeatable group box on the Course Attributes tab of the Catalog window.
o The
Times May Be Taken on the Course Attributes tab of the Catalog window is used to determine
if the student is exceeding the limit for how many times the course may
be taken. If the limit has been reached, then a registration error is
returned and the student cannot register for the class.
|
The
value you enter in the Times May Be Taken column is used
as a factor in calculating the value in the Max Hours Repeat
column which is stored in the Catalog Master table (CATALOG_MASTER.MAX_HRS_REPEAT).
However, the Times May
Be Taken value is not stored. Instead, the next time you open
the window, Times May
Be Taken shows as a calculation of Max
Hours Repeat and Credits. Thus, if Credits
= 0, then Times
May Be Taken will be 0. |
|
Courses with 0.00
credit hours are a bit tricky because the 0.00 is a factor in
the Max
Hours Repeat value, causing it to show 0.00. Thus, you might
think the course cannot be repeated, but the opposite is true.
A 0-credit course can be repeated, and, in fact, there is no automatic
way to limit the number of repeats allowed. |
o The
lab Hours Allowed for Degree on
the Course
Attributes tab of the Catalog
window is used to determine if this registration needs to be flagged as
a repeat course. If this registration exceeds the Hours Allowed for Degree,
then the course is treated as a Repeat.
o The
following are also taken into consideration:
§ The
Grade Table is checked to see if the Grade
Excludes Course from Repeat Process.
§ If a
student or advisor is doing the registration online, the Web Registration
configuration of Allow Course Repeats is honored.
§ The
Registration Permissions are honored.
FAQ
What if I need to override the repeat
logic for a particular student's repeated course?
Related Topics
Repeat
Determination
Repeat
Processing Overview
Lock
Repeat Courses Window