Authorizations (or Overrides) Tab
(Courses Window)

The Authorizations tab of the Courses window displays Course Authorization information for the course and allows you to select a course and students for whom to provide authorization to register for the course even if the student has not met a course requirement, the course is full, or the student has a schedule conflict.

In J1 Web, authorizations are called "overrides." Therefore, if your school has J1 Web Overrides turned on, this tab is called the Overrides tab, and the Granted Authorization Condition Count group box is called "Granted Override Counts".

Display Options

Course Authorizations are listed in the window grid dependent on the selected Current/History radio button.

·       Select the Current radio button to view Course Authorizations for the current year and term.

·       Select the History radio button to view all Course Authorizations for the selected course.

Granted Authorization Condition Count
(or Granted Override Counts)

This section shows how many displayed course authorizations are due to Course Capacity (C), Course Requisite (R), Registration Permission Required (P), and Schedule Conflict (S).

The Data Grid

The data grid shows the authorizations (or overrides) for the course-year-term combination. Elements include the authorization Status, ID and Name, the authorization Type, and Reason, as well as who added the authorization and when.

If your school has J1 Web Overrides turned on, then two more columns appear.

·       The Note is made by the person granting the override.

·       The Email is an automatic message to the student telling whether an override has been granted, denied, or revoked.

Hover over either of the icons to view the text. No icon appears if there's no note or email text.
Example

How to

Add a Course Authorization in J1 Desktop

If your school is using J1 Web Overrides, you'll use the J1 Web Course Overrides page to grant overrides.

 

1.    Open the Authorizations tab of the Courses window.

2.    Choose the Add Row option from the right-click or Options menu.

3.    Choose the appropriate Authorization Status (Granted or Revoked) for the authorization.  

4.    Enter or select the ID Number.

5.    Choose the appropriate Type (C, R, or S).

6.    Select the appropriate Reason from the drop-down list.

7.    Enter the Added By ID Number.

8.    The Date Added column is automatically populated.

Edit the List of Reasons for Authorizations (Overrides)