Make File Extensions Available Window

To create a new file type for use throughout all of J1 Desktop, click the Create a new file extension link, which opens the Define Allowed File Extensions window where you can define a new file type.

Columns

The option(s) displayed in the Attachment Use column is populated depending on how you open the window.

· If you open the window from another window, the Attachment Use column typically is pre-defined and not editable.

· If you open the window from an Activity Center and depending on your permissions, several options may be displayed in a drop-down list box.

The available file types for the selected Attachment Use are displayed in the grid.

Select this checkbox for each file type you want to use as an attachment.

This column displays the names of available file type extensions, such as DOC, DOCX, HTML, or GIF, that can be used in processes.

This text describes the particular file type extension.

This column allows you to enter the maximum file size in kilobytes of that file type.

How To

1. Open the Make File Extensions Available window.

2. Click the Create a new file extension link.

3. The Define Allowed File Extensions window is displayed.

4. Right-click and choose Add Row.

5. Enter the file type extension.

6. Enter the appropriate description.

7. Save.

1. Open the Make File Extensions Available window.

2. Click the Create a New File Extension link.

3. The Define Allowed File Extensions window is displayed.

4. Highlight the row you want to delete.

5. Right-click and choose Delete Row.

6. Save.

1. Open the Make File Extensions Available window.

2. Click the Create a new file extension link.

3. The Define Allowed File Extensions window is displayed.

4. Locate the description you want to edit.

5. Enter the text.

6. Save.

1. Open the Make File Extensions Available window.

2. Select the Make Available checkbox for the file extension that should be available for the selected Attachment Use.

3. For each selected File Type (Extension), enter the Maximum File Size in kilobytes.

4. Save.

Module Used In	How Used
Registration	File extensions must be defined for the Registration module in the Make File Extensions Available window before they can be used on the following windows: · Graduation Stage subtab of the Degree tab of the Student Information window · Leave of Absence window · Manage Holds window
Development	File extensions must be defined via the Make File Extensions Available for Attachment in Development link on the Master Config tab of the Development Configuration window in order for attachments to be available for the Employment History, Education, and Affiliations panels on the Achievements tab of the Biographical Data window.
Budget	File extensions must be defined via the Make File Extensions Available for Attachment in Budget link on the Budget Settings window in order for that type of file to be attached to budget worksheets in campus portal (JICS) and J1 Desktop.
Human Resources	File extensions must be defined via the Make File Extensions Available for Attachment in Human Resources link on the Human Resources Configuration (Payroll or Personnel) window in order for attachments to be available in the Applicant Master, Employee Master, and Organization Position Master windows.
Purchasing	File extensions must be defined via the Make File Extensions Available for Attachment link on the General tab of the Purchasing Module Setup window in order for that type of file to be attached to budget worksheets in campus portal (JICS) and J1 Desktop.