Establish the accounting configuration. From the A/R Configuration window, select the Accrual and Open Items options.

Establish receipt entry details using the Receipt Entry Detail window.  

• To distribute the receipt amount (cash tendered) across all the open items displayed, select the AutoGenerate Rows from Open Items? checkbox and click the Generate Detail Rows button. To distribute the receipt amount to the transactions according to the priority assigned on the Subsidiary Definition for A/R window, select the Priority Distribution option. To distribute the receipt amount evenly across all the transactions, select the Proportional Distribution option.

• To enter individual receipts and manually select the items to which the payment is attached, ensure the AutoGenerate Rows from Open Items? checkbox is not selected.  You will be prompted to attach the payment to individual items once the ID number is entered or you can right-click in the detail line item and access the Select Open Item window.

Determine your receipting options on the A/R Configuration window.

• To distribute receipt amounts to the transactions according to the priority assigned on the Subsidiary Definition for A/R window, select the Priority Distribution option.

• To distribute receipt amounts evenly across all the transactions, select the Proportional Distribution option.

From the Open Item Options on the A/R Configuration window, determine if you want to reallocate credits, allocate financial aid, and allow A/R created invoices to be created on debit balances.

Verify or define the financial aid period using the Financial Aid Period window. The financial aid period is required for the Student Charges, Create Student Refund Invoices, Generate Finance Charges, and Disbursements and Adjustments processes to determine the Financial Aid billing period to which they are linked.

Verify or define the financial aid priority order for open charges using the Fund Master window. For example, tuition may have a higher priority than books.

Define all charge code fees, including the type and associated charge fee code receipt priority using the Charge Fee Definition window.

Verify the Fee Code drop-down option on the Charges Definition/Charges Detail Entry window is charge type C.

Verify the Fee Code drop-down option on the Miscellaneous Charge Codes Entry window is charge type M.

Set up the subsidiary and define it as an Open Items Subsidiary on the Subsidiary Definition for A/R window.

Verify "Open Items Subsidiary" appears on the Master tab of the Subsidiaries window.

Verify the Apply Financial Aid to Miscellaneous Charges column appears on the Student Information Impacting Charges window.

Verify open item details such as Fee Sequence, Financial Aid Period, Fund Code, and Open Items Invoice Number appear on the Display G/L Transaction Details window [accessed from the A/R Inquiry Details window, right-click and select Transaction Detail].

Ensure that when a student refund check is voided, the amount is properly allocated using the Void Vendor Payments window. When you select a payment to be voided, a pop-up window appears asking if you want to re-open the credit.  To re-open the item to which the voided item was applied and make it an open item again, click Yes. To leave the item closed, click No.