Use this window to generate transactions from a selected subsidiary account to an offset account. If you have selected Balance Forward on the A/R Configuration window, the transfer is done via an InfoMaker query.
If you do not want to use the predefined query, you can customize it using the Customize button. You could write a query selecting only those accounts from the AD (Acceptance Deposit) subsidiary with a credit balance. Test for a credit balance by checking if the AR Posted balance column from the Subsidiary Master table is less than zero. Specify the account number of the subsidiary you want to receive the balance (offset account).
The transfer function allows the use of any valid account number, as long as it is not an Accounts Payable account. You can transfer the balance or a specific amount from the selected subsidiaries. If you transfer a specific amount, the program transfers that amount regardless of the balance of the subsidiary(s) you are transferring from. The function debits the amount to the selected subsidiary accounts, and credits the offset account. When you transfer the total of the selected subsidiaries, the function will transfer the total account balance regardless of whether it is a debit or credit balance.
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Suppose the selected subsidiary has a credit balance of $100. The function will debit $100 to that subsidiary and credit $100 to the offset account. If the selected subsidiary has a debit balance of $100, then the function will credit $100 to that subsidiary and debit $100 to the offset account. |
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If you selected the Open Items radio button on the A/R Configuration window, the transfer is done via the Transfer Items window, which opens when you click OK. |
Suspended or unposted transactions are not included in the balance of the subsidiary(s) you are transferring from. The transfer function produces a group of transactions with a source code of TP.
* These columns are only enabled if the Open Items radio button is selected on the A/R Configuration window. ** These columns are only enabled if the Balance Forward radio button is selected on the A/R Configuration window. |
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