Accounts Receivable allows a third party to pay for a student's charges. The third party may be set up to pay for all or part of the student's charges. The liability for paying the charge will reside with the student, but the third party will be billed separately from the student.
The third party is associated with the student in the Registration module using the Student tab on the Student Information window. The third party may be attached to a course in the Registration module if the third party wants to pay for all students taking the course.
The third party will appear on all transactions for the associated student. You may adjust the amount that the third party owes by manually changing each transaction for the associated student.
1. Define the third party. The third party must have an ID Number, which may be created using the Name Entity window. The Name Entity window can be accessed from the Subsidiaries window.
2. Associate the third party with the student. You can do this on the Student tab on the Student Information window in the Registration module. You may also associate the third party with a course or a student course registration in the Registration Main module. You may want to do this if the third party wants to pay the fee for a particular course for which the student will be registered.
3. Generate student charges. In A/R, use the Student Charges window to generate student charges.
4. If necessary, adjust the amount that the third party owes. You can do this by adjusting the transactions that were created when you ran the Student Charges process. Use the Transaction Groups window in A/R to edit the transactions.
5. Print statements. In A/R use the Student Account Statements window to print the student statements only. To print the statements for third parties, use the Third Party Statements window.