Setting up Miscellaneous Charge Codes

The system allows several offices at your organization to enter miscellaneous charges, such as parking fines, room damage fees, vehicle registration fees, etc., for students. Entering charges in the office that generated the charge should result in more accurate student account balances.

You can pre-define these charges. For example, you can make the parking fine definition have a description of Parking Fine, a transaction amount of $15, a Subsidiary Code of AR, and account numbers along with other accounting information needed to complete the Business Office transactions.

Once the charge codes are defined, other offices in your organization can quickly assign them to students and you can apply them to the students' accounts.

FAQ

This depends on the release number of the Registration module your organization is currently using.

You can use any table for which the ID Number is the only key.

No, just leave the column blank.

You may not have entered a percent in the Refund Table or the Refund Table may not have been set up prior to the charge run. In Registration, dropped courses may still be included in the Hours or Charge tables. The Transaction Status must be included as a variable and selected for dropped courses.

Change the entry. On the next charges run, an adjustment or refund may be generated depending on your changes. If you have not posted a group of charges delete the charge group(s), restore the Fees table and run the charges program again.

If the batch of charges has more than 2,000 transactions in it, the batch will be split into groups of 2,000 transactions. For example, if you have a batch that contained 4,500 transactions, three groups would result: two groups with 2,000 transactions each and one group with the remaining 500 transactions. You would then process each group for editing or posting just like any other group. There is no option to process all resulting groups as one.

No. You can use different columns--a constant ALL, *DAYS for course charges, or %DAYS for course or student charges.

No. You must generate actual charges and then delete the preliminary charges.

A/R Balances may have disappeared from your statements because you may have used a different subsidiary group or you may have deleted the Subsidiary Master row.

Use the Student Master or the Applicant tables as the driving table for your organizations charge generation.

You should assign a different code to the students with the new fee. Do not use the same code that you used for students with the old fee.