Hours Details information indicates how to total the number of hours or courses. For each hours code entered in the Hours Definition table, you should determine which of the five (5) possible variables will contribute to the totals in the buckets on the Student Hours/Courses table.
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You are totaling all credit hours that a student is taking regardless of course division and placing them in the Student Hours/Courses table, Bucket 1. The only variable we need to check is the Transaction Status to ensure that the course has not been dropped. |
Each possible value that can be in each Variable column for the year and term for this charge generation needs to be accounted for. Following are the possible values that the Registration Office can enter in the Transaction Status column:
Value |
Description |
C |
Current |
D |
Dropped |
H |
History registration |
P |
Pre-registration |
W |
Waitlisted |
When generating charges for a current term, you should only be concerned with P re-registered, C urrent, and H istory statuses (P, C, and H). Since there is only one variable with three values that will be used, you need two records in the table (each one having the value that you are looking for in the variable) as illustrated below.
Hours Code: HR Total Credit hours
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Variable 1 |
Variable 2 |
Variable 3 |
Variable 4 |
Variable 5 |
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Transaction Status |
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Current |
C |
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Hours/Course Count: Hours |
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Student Hrs/Crs Bucket: 1 |
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Pre-registered |
P |
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Hours/Course Count: Hours |
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Student Hrs/Crs Bucket: 1 |
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History |
H |
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Hours/Course Count: Hours |
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Student Hrs/Crs Bucket: 1 |
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If a student is registered for 12 hours but then drops a 3-hour course, the Transaction Status changes from C (current) to D (dropped). When automatic charges are run, the course that was dropped will no longer be included in the number of hours since the D status is not included in the Hours Detail table shown above.
The H (History) Transaction Status was included for the courses, because in Registration, when the student receives a grade, the status may change to H . You do not want their number of registered hours (used for generating charges) to decrease simply because they received a grade.
