Create charges for the two fee codes--tuition (fee code = TU) and meals (fee code = ML).
Fee Code |
Description |
Charge Type |
TU |
Tuition |
S |
ML |
Meals |
S |
Suppose your organization charges $200 per credit hour for part-time students and charges a flat rate of $2,450 for full-time students. A part-time student takes less than 12 credit hours, and a full-time student takes 12 - 15 credit hours. A student with more than 15 hours is charged $200 for every hour over 15. (See Sample Tuition Structure.)
The Charge Details indicate the types of students who receive the charge, how much the charge will be, and the G/L accounts for the debit (subsidiary control account) and the credit (income account). Using the details information, it tries to assess a charge for each fee code on the list. It will try to create a charge for tuition, dormitory, meals, etc. It will not always succeed, and sometimes the student will not quality to receive a charge. For example, only graduating seniors will "qualify" for the graduation fee. For those students who do qualify for the charge, the table will dictate the makeup of the debit and credit transactions.
When the program succeeds in creating a charge, it records the charge in the Fees table. The Fees table ensures that the student is not double-charged the next time student charges are generated. For example, if a student is assessed an annual parking fee in the fall, the Fees table ensures that the student will not be charged the parking fee again in the spring.
The Fees table also serves as the basis for creating adjustments and refunds. For example, if a student is charged $2,450 for tuition, the Fees table records that amount. If the student drops all of their courses, the Fees table tells the program to calculate the refund on the basis of an original $2,450 charge.