icon. A new row appears.Step One: Define General Information
1. Access the Hours Definition window.
2. In the Hours Code column, enter a unique code for the hours being created.
3. In the Hours Description column, enter a brief definition of the hours code being created.
4. To ensure the hours code is used when generating student charges, select the Active? checkbox.
Step Two: Define the Element(s)
5. From the Definition section, use the drop-down table/column pick lists to define the criteria for accumulating hours for this hours code.
6. To add an element,
click the Add
icon. A new row appears.
7. Repeat steps 5 - 6.
8. To remove an element,
select the element to be removed and click the Remove
icon.
Step Three: Define the Hours Criteria
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The number of elements available for entering hours criteria depends on the number of elements defined in the Definition section. You do not have to complete each element in the Hours Criteria section. For example, if hours should be accumulated when there is nothing in the defined corresponding table/column combination element, then you do not need to enter anything in that Hours Criteria element. |
9. To export hours criteria into Excel:
a. Click the Export to Excel button. The Export to Excel progress bar appears.
b. Once the export is complete, Excel automatically opens with the exported hours criteria displayed.
10. To paste hours criteria in from Excel:
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When the option to add rows exists: if the number of Excel rows is greater than the number of rows in the grid, the additional rows are automatically added to the grid. To keep from pasting over existing row(s), add a new row before pasting. |
a. Access the Excel spreadsheet that contains the cells you want to copy and paste into the grid.
b. Select the cells you want to copy.
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To select multiple rows, press the Ctrl key and click each row. |
c. Right-click and select Copy or press the Ctrl + C keys.
d. In the grid, click where you want to paste.
|
If
needed, add an element row by clicking the Add
|
e. Click the Paste from Excel button or press the Ctrl + V keys. The information is pasted into the grid.
11. To manually define the valid values to be used when accumulating hours, enter the value that corresponds to the table/column definition that should have hours accumulated in the Element column(s).
12. To make the record active, select the Active? checkbox. Only active hours codes are used when the Student Charges process runs. To make the record inactive, deselect the Active? checkbox.
13. For each hours criteria record, select the appropriate count type:
· Course Hours indicates the hours will total the number of regular credit hours a student is taking and place the total in the specified bucket on the Student Hours/Courses table.
· Tuition Hours indicates the hours detail information will total the number of regular tuition hours a student is taking and place the total in the specified buckets on the Student Hours/Courses table. Tuition hours may be different from credit hours if we want to charge more for a class than we would when using the credit hours.
· Course Count indicates the hours detail information will total the number of courses a student is taking and place the total in the specified bucket on the Student Hours/Courses table.
· Course Clock Hours indicates the hours detail information will total the number of actual course clock hours a student is taking and place the total in the specified buckets on the Student Hours/Courses table.
14. In the Student Hrs/Crs Bucket, enter the number of the bucket on the Student Hours/Courses table in which the number of hours or courses will be stored for this Hours Detail specification. You may use buckets 1 through 99.
15. To add hours criteria,
click the Add
icon. A new row appears.
16. Repeat steps 11 - 15.
17. To remove an element,
select the element to be removed and click the Remove
icon.
18. Click the Save button.
