To search for an hours code, click
the Select Hours Code 
icon.
The Select Hours Code window appears. Locate the hours
code, select it, and click the OK button.
1. Access the Hours Definition window.
2. Enter or select the hours code to be updated.
|
To search for an hours code, click
the Select Hours Code |
3. Review or update the Hours Description.
4. To make the record active, select the Active? checkbox. Only active hours codes are used when the Student Charges process runs. To make the record inactive, deselect the Active? checkbox.
5. From the Definition section:
a. Review or update the Element(s) Table/Column pick lists as needed.
b. Review or update the Constant as needed.
c. To make the record active, select the Active? checkbox. Only active hours codes are used when the Student Charges process runs. To make the record inactive, deselect the Active? checkbox.
d. To remove
an element, select the element to be removed and click the Remove
icon.
6. From the Hours Criteria section:
a. To export hours criteria into Excel, click the Export to Excel button. The Export to Excel progress bar appears and once complete, Excel automatically opens with the exported hours criteria displayed.
b. To paste hours criteria in from Excel:
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When the option to add rows exists: if the number of Excel rows is greater than the number of rows in the grid, the additional rows are automatically added to the grid. To keep from pasting over existing row(s), add a new row before pasting. |
i. Access the Excel spreadsheet that contains the cells you want to copy and paste into the grid.
ii. Select the cells you want to copy.
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To select multiple rows, press the Ctrl key and click each row. |
iii. Right-click and select Copy or press the Ctrl + C keys.
iv. In the grid, click where you want to paste.
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If needed, add an element row by
clicking the Add |
v. Click the Paste from Excel button or press the Ctrl + V keys. The information is pasted into the grid.
c. In the Element column(s), enter the value that corresponds to the table/column definition that should have hours accumulated.
d. Select the appropriate type of count:
o Course Hours indicates the hours will total the number of regular credit hours a student is taking and place the total in the specified bucket on the Student Hours/Courses table.
o Tuition Hours indicates the hours detail information will total the number of regular tuition hours a student is taking and place the total in the specified buckets on the Student Hours/Courses table. Tuition hours may be different from credit hours if we want to charge more for a class than we would when using the credit hours.
o Course Count indicates the hours detail information will total the number of courses a student is taking and place the total in the specified bucket on the Student Hours/Courses table.
o Course Clock Hours indicates the hours detail information will total the number of actual course clock hours a student is taking and place the total in the specified buckets on the Student Hours/Courses table.
o In the Student Hrs/Crs Bucket, enter the number of the bucket on the Student Hours/Courses table in which the number of hours or courses will be stored for this Hours Detail specification. You may use buckets 1 through 99.
e. In the Student Hrs/Crs Bucket, enter the number of the bucket on the Student Hours/Courses table in which the number of hours or courses will be stored for this Hours Detail specification. You may use buckets 1 through 99.
7. Click the Save button.
icon.