Inquire By Options
If Inquiring By ID #
Subsidiary Group Code (optional)
Subsidiary Code (optional)
Date Criteria
List Transactions Since? Options
Report
Include Suspended Transactions
Use this window to determine the Accounts Receivable transactions in subsidiary accounts for a student that will be displayed or printed on the A/R Inquiry Detail window. You can choose to view or print all AR subsidiaries or all transactions for a specific individual or account. Date criteria can be used to determine the time period of transactions that will display in the A/R Inquiry Detail window. To tailor the report, click the Customize button.
The foreign currency amount is viewable only on the Display G/L Transaction Details window, which is available when you right-click on a row in the A/R Inquiry Detail window and choose the Transaction Detail option.
Inquire By Options
Select this option to display all transactions for all IDs.
Select this option to display the transactions for a specific individual, group, or location.
If Inquiring By ID #
Enter the ID number associated with the inquiry subject (person, organization, or location).
The name associated with the ID # you entered displays in this column.
Subsidiary Group Code (optional)
Select the appropriate subsidiary group for the inquiry.
Subsidiary Code (optional)
Select the appropriate subsidiary control account.
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If a Default Subsidiary Code was defined on the Subsidiary Control window, that value will be the default filter in the A/R Inquiry window once an ID number is selected. |
Date Criteria
List Transactions Since? Options
Select this option to search for all transactions since the last period update.
Select this option to search for all transactions since the last statement update.
Select this option to search for transactions within a specified date range. You can enter the specific dates in the Begin Date and End Date columns.
When searching for transactions within a specific date range, enter the beginning date for those transactions you want to view.
When searching for transactions within a specific date range, enter the end date for those transactions you want to view.
Select this option to search for transactions with no date limitations.
Report
If selected, this checkbox includes the transactions displayed in the A/R Inquiry Detail window on the printed A/R Inquiry Report.
Include Suspended Transactions
If selected, this checkbox includes suspended transactions on the A/R Inquiry Report when it is created.
To view a custom report, select it from the drop-down list. This drop-down list defaults to <Original> unless customized reports have been configured. If customized reports are created, the default is the last used report the next time the A/R Inquiry window is opened.
To customize the A/R Inquiry Report (if you have the proper permission level), click this button. Customizing the report replaces the original A/R Inquiry Report.
View A/R Transactions for All Subsidiaries
1. Open the A/R Inquiry window.
2. From the Inquiry By options, select All Subsidiaries.
3. From the List Transactions Since group box, determine if you want to select all transactions since the period begin date, statement date, within a specific date range, or all transactions regardless of date.
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If you select Specific Date Range, you must also enter the beginning and ending dates in the Begin Date and End Date columns. |
4. Click the OK button. The A/R Inquiry Detail window appears displaying the selected transactions for all subsidiaries.
View A/R Transactions for Selected Accounts or Students
1. Open the A/R Inquiry window.
2. From the Inquiry By options, select ID #.
3. From the ID # column, enter or select the ID number for the student or group for which you want to view the transactions.
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When you place the cursor in any ID Number column and right-click, you will be offered the Advanced Search and Previous Name options. If the Advanced Search option is selected, the Name Search window appears. If the Previous Name option is selected, the last used ID Number from the registry will be retrieved and displayed in this field, and the associated name will be displayed in the Name field. |
4. To view the balance for a group of subsidiaries for the selected student or account, select the group from the Subsidiary Group Code drop-down options.
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The Subsidiary Group Code can also be selected or updated on the A/R Inquiry Detail window. |
5. To select a specific subsidiary, select it from the Subsidiary Code drop-down options.
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The Subsidiary Code can also be selected or updated on the A/R Inquiry Detail window. |
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If a Default Subsidiary Code was defined on the Subsidiary Control window, that value is the default filter in the A/R Inquiry window once an ID number is selected. The default can be changed on the A/R Inquiry window. |
6. From the List Transactions Since group box, determine if you want to select the transactions since the period begin date, statement date, within a specific date range, or all transactions regardless of date.
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If you select Specific Date Range, you must also enter the beginning and ending dates in the Begin Date and End Date columns. |
7. To view and print an A/R Inquiry Report, check the Print Report checkbox, determine if you want to include suspended transactions in the report, and select the report from the drop-down list.
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The Report drop-down list defaults to <Original> unless customized reports have been configured. Customizing the report replaces the original A/R Inquiry Report. |
8. Click the OK button. The A/R Inquiry Detail window appears displaying the selected transactions for the selected student or account.
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The Module Manager or IT Department determines the types of files that can be attached and any file size limitations in General Ledger (General Configuration window). |
1. Click the Add Feedback 
icon or Review Feedback 
icon. The Review/Add
Comments and Attachments window appears.
2. To add a comment, enter it in the Comment box and click the Add button.
3. To edit a comment:
a. Hover
over the comment and click the Edit
icon. The Edit
Comment window appears.
b. Make your update and click the Update comment button. The Edit Comment window closes and the comment automatically appears on the Review/Add Comments and Attachments window.
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You can only edit comments you have added and before they have been read by other users. This helps maintain the overall conversation as comments are often made referring to a previous comment. |
4. To delete a comment,
hover over the comment and click the Delete
icon. The comment is deleted.
|
You can only delete comments you have added and before they have been read by other users. This helps maintain the overall conversation as comments are often made referring to a previous comment. |
5. To e-mail the author of another comment:
a. Click
the E-mail 
icon. The Send Email window
appears.
b. In the From column, enter your e-mail address.
c. Use the remaining e-mail options to enter your message.
d. To
include an e-mail attachment, click the Attachment
button. The Select
File window appears. Locate the file, select it, and click
the Open button. The Select File window closes and the
file is attached.
e. To
remove an e-mail attachment, click the Remove
Attachment 
button.
The attachment is automatically removed.
f. Click the Send button. Your e-mail message is sent.
6. To add an attachment:
a. Click
the Select a file to attach
button. The Select
the File to Attach window appears.
b. Locate the file and select it.
c. Click the Open button. The Select the File to Attach window closes and the file is selected.
d. Click the Add button and the selected attachment appears on the Review/Add Comments and Attachments window.
7. To print the comments:
a. Click
the Print 
button. The Print Preview
window appears.
b. Select the appropriate printer and settings.
c. Click the Print button. The comments are printed.
d. To close the Print window, click the X icon.
8. To close the Review/Add Comments and Attachments
window, click the Close button
or X 
icon.
