Users can only be added using this window if you are utilizing standard or mixed authentication.

1.         Access the Users window.

2.         From the right-click or Options menu, select Add Row.

3.         Users are automatically activated for J1 Desktop and J1 Web, which allows them to log into J1 Desktop and J1 Web, and to be assigned to user groups and roles that determine their permissions to features and information. To disable a user from J1 Desktop or J1 Web, deselect the Active J1 Desktop Login or Active J1 Web Login check box. Disabled J1 Desktop users cannot log into J1 Desktop and disabled J1 Web users cannot log into J1 Web.

4.         In the User ID field, enter the new user's ID. This is the username the user will enter to log into J1 Desktop and/or J1 Web.

5.         In the Description field, enter a brief description of the user. For example, their full name.

6.         From the ID Number column, enter or search for a valid J1 Desktop user ID Number. To search, right-click and select Advanced Search. Once entered or selected, the Name column automatically displays the name of the selected ID Number.

An ID Number is required for J1 Web users.

Because users with either a negative number or “999999999” in the ID Number column cannot be edited or deleted from the Users window, consider giving administrative users one of these protected ID numbers.

7.         If you are using active directory authentication, select the appropriate active directory user name from the Active Directory User drop-down options. These names are from the LDAP_USER_NAME table populated by a SQL Server Agent job.  

8.         If your school is using SQL Server authentication and configured to enable password expiration (J1 Desktop Maintain Config Table window, CM module, PASSWORD function, ENABLE_PWD_EXP characteristic), the Password Expiration Date field is shown. Enter the date and time when a user's password will expire using standard military time. For example, June 30th, 2017 at 5 PM is entered as 06/30/2017 17:00.

9.         To track the user's login and function activity via the User Activity Reports window, select the Audit User check box.

10.      To allow the user to receive application alert notifications in J1 Desktop, select the Notification Enabled check box.

11.      From the SEVIS User ID drop-down options, select the Primary Designated School Official (PDSO) who is authorized to approve data contained in the SEVIS tables.

12.      If your school is using single sign-on capabilities between J1 Web and other systems, enter the user's Directory Service User Name in this field. If your school has enabled Microsoft Outlook syncing in J1 Web, you must enter your users' User Principal Name (UPN) to “link” your J1 Web users to their Outlook calendar. Generally the UPN is in this format: username@domain.

13.      Click Save.