Access to various functions and activities is controlled by assigning a user to a group and then granting the group permission to access a function. For security purposes, a user does not need to know about his group membership or multiple memberships. A user can be a member of multiple groups and receive the maximum access allowed by any of those groups.
A user may be a member of the Accounts Payable and Accounts Receivable groups. The activities available to them are related to the Accounts Payable and Accounts Receivable group permissions. It is assumed that the normal flow of the individual's work will require the combination of permissions.
For those user who require several roles, Jenzabar recommends using multiple User ID's.
A particular student may have one set of permissions for personal use to check account information enrolled courses, etc., and another set of permissions when performing job functions as a work-study student. Therefore, you should assign a User ID for each role.
Various configurations use group membership, but some of these features have not been designed to address the implications of multiple group membership. A user who belongs to multiple groups will be asked to specify a primary group when logging in. However, this choice of a primary group does not affect the determination of permissions.
If you belong to the ADMIN, USER, and DATA groups, a notification message displays when you log in. Click OK and the Group column displays. Click the drop-down arrow, and select ADMIN, USER, or DATA.