Disbursement-Adjustment Error/Audit Report

This report, which cannot be customized, displays the following:

·       Errors that will prevent disbursement transactions from being transferred successfully into the Financial Aid Manager and Business Office modules. For example, if you are running the Disbursements and Adjustments process, there must be an Accounts Receivable POE Cross Reference row for the POE you are processing. If this row does not exist, an error message will display on this report.

·       Warnings that do not prevent disbursement transactions from being transferred but alert users to specific data conditions and actions taken that may or may not require some follow-up activity on the user's part. For a warning example, Disbursements and Adjustments expects the Alternate ID in PowerFAIDS to match the ID Number of the Biograph Master record to which it credits the transactions based on SSN match.  If the Alternate ID in PowerFAIDS is different, a warning message will display on this report.

·       Audit details on records successfully processed

The Disbursements and Adjustments Warnings, Errors, and Messages topic details all error messages and recommended corrective measures, if needed.

The report is sorted into error/audit message types followed by individual transaction and message details ordered by Last Name, First Name, Middle Name, Fund Code, and POE.

The report displays the following totals for both Trial Run and Actual Update modes:

·       Total of gross disbursement amount dollars for all failed transactions

·       Total of gross disbursement amount dollars for all successful transactions

·       Grand total of gross disbursement amount dollars for both failed and successful transactions

·       Grand total of net disbursement amount dollars for all successful transactions

Sample Reports

Sample Trial Run Disbursement-Adjustment Error/Audit Report

Sample Actual Update Disbursement-Adjustment Error/Audit Report