Regulatory Reporting Window (GE Report)

This window allows you to view the Gainful Employment Report and to generate a text file for import to National Student Clearinghouse (NSC) or National Student Loan Data System (NSLDS). The Institutional Research Student Data collection process collects data for this report.

The Regulatory Reporting window has a header and two tabs: Report and Web Import File. Values saved in the USER_PREFERENCES table are used in the header when the window is initially opened: form, snapshot, and the report displayed in the Regulatory Forms drop-down list. Both tabs are available, but the Report tab is displayed by default.

Header

The Regulatory Forms drop-down list is populated with the last used form saved in the USER_PREFERENCES table, but it can be edited. The drop-down list displays Purpose Codes to which you have permissions.

The Reporting Date/Snapshot Date drop-down list is populated depending on the value selected in the Regulatory Forms drop-down list. The Report Year, Snapshot Date, Purpose Description, and Snapshot ID are displayed for each option in the list.

Report Tab

When you select a Form and Snapshot selected in the header, the data is retrieved and displayed on the Report tab. In some cases, the report allows you to drill down to the ID Numbers and names. You can also customize the report and/or print the report.

Web Import Tab

Paper documents are not accepted by some services (i.e., NSC). This tab allows you to create the flat-file report required. Jenzabar provides a comma separated values format for the Gainful Employment Report. The layout of the .txt file meets the Import Specification on the websites of NSC and NSLDS.

How To

1. Open the Create/Work with Snapshots window.

2. Click the Create New Snapshot button.

3. On the Snapshot Year/Date/Academic Year Term window:

a. Enter a Report Year. Jenzabar recommends setting this to be the same as the award you will select later in the process.

b. Enter a Snapshot Date. Jenzabar recommends that you use the date on which you are creating the report.

c. You do not need to enter an Academic Year or Term as these have no impact on the Gainful Employment Report.

d. Click the right arrow button.

4. On the Data Collection Purpose window:

a. Select the Gainful Employment Reporting purpose code you created.

b. Click the right arrow button.

5. The Data Collection Records Selection Method window is displayed.

a. Select the Via Prompts radio button if you are using the default data selections Jenzabar has provided.

b. Select the Custom Query radio button if you wish to make your own data selection.

c. Click the right arrow button.

6. If you selected the Via Prompts radio button, the Record Selection by Award Year and OPE ID window is displayed.

a. Select the appropriate Award Year.

b. Select the appropriate OPE ID.

c. Click the right arrow button.

7. The Data Collection Update Methods window is displayed.

a. Select either Use J1 Logic to Populate Student Data or Use a Custom Stored Procedure to Populate Some or All of the Student Data.

b. Click OK.

8. The process begins to find the Gainful Employment student population and collect their data.

1. Open the Regulatory Reporting window.

2. Select the Regulatory Form of 'GER Gainful Employment Reporting.'

3. Select the Snapshot based on the Report Year and Snapshot Date that you created.

4. You can review the report data in the window or print it.

5. When you are ready to create the file to transmit, click the Web Import tab.

a. Confirm that the Regulatory Form and Snapshot selected are correct.

b. Click on the Create a Web Import File button.

c. The file name defaults to GER.txt.

d. Rename the file based on the conventions used by the agency to which you send your Gainful Employment Report.

6. The contents of the file, which is formatted as a Comma Separated Value file, are displayed. You can view the document in Notepad if desired.

You have the option of transmitting your Gainful Employment Submittal report to either National Student Clearinghouse (NSC) or National Student Loan Data System (NSLDS). Depending upon the agency to which you have elected to send your report, you will be required to have different naming conventions. NSLDS offers GE Program reporting functions on the NSLDS Professional Access website.

To transmit the file to NSC:

In order to submit your file to NSC, you must first contact them to be your servicer and obtain login information and instructions.

1. Navigate to www.studentclearinghouse.org.

2. Click on the FTP Login.

3. Log in and follow the instructions.

To transmit the file to NSLDS:

In order to submit your file to NSLDS, you must first have your Primary Destination Point Administrator, the manager of your institution's enrollment in Federal Student Aid (FSA) Application System services do one of the following:

· Go to www.fsawebenroll.ed.gov and apply for online access to NSLDS.

· Go to the NSLDS Professional Access website, and notify NSLDS of the SAIG TG Mailbox to be used for GE batch reporting.