Use this to specify mappings of advising requirements, courses, and cumulative courses to majors, minors, certifications, and concentrations (elements) for the purpose of generating a Program GPA for the aims that students are attempting to complete. To use this functionality, you must define Program GPA Profiles (i.e., the association of courses to programs) and assign those profiles to students.
As majors, minors, certifications, and concentrations are added to the student in the Registration module, the Degree/Aim Cross Reference, which automatically created aims for the student, will also associate these mappings with the student and perform the calculation the next time Student Progress is calculated. The Program GPA Profiles that are selected to be calculated for a student will appear on the Advising Worksheet and the Graduation Report.
This window also allows you to copy Program GPA Profiles from year to year by using the Copy Program GPA Profile button, which is only available when you select a year and then browse through the tree view to locate a year and/or element to copy. The button opens a prompt window where you can select a From and To Year (if you want to copy an entire year of program GPA profiles) and an optional From and To Element Code (if you want to copy a specific major, minor, concentration, or certification for a specific year to another year).
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This feature is unavailable when academic planning has been activated in J1 Web Advising. |
Select the appropriate year for which to build a Program GPA Profile from the Year drop-down list. The Program GPA Profile Tree is populated with empty Major, Minor, Concentration, and Certification GPA profiles.
In the Elements group box, select the appropriate radio button and corresponding name and description for the Major, Minor, Concentration, or Certification. Click the Find Now button to retrieve Elements that match the criteria entered.
In the Requirements group box, enter the Requirement and Description and select the Type. Click the Find Now button to retrieve Requirements that match the criteria entered.
To build a program GPA profile, drag an element (major, minor, concentration, or certification) from the Elements grid into the Tree. If you select a major from the Elements list, drag that major into the Major branch of the Program GPA Profiles Tree. Then, use the same process to assign course and cumulative course requirements to the element. Use the same process to assign profiles to individual students using the Program GPA Profiles for Student window.
Once the student's associations have been made and if the Program GPA Profile has been locked, the Program GPA Profile will not be updated on the Program GPA Profiles for Student window when changes are made to it.