Address Code Definition Window

Address Codes are associated with ID Numbers across the Desktop and J1 Web systems. Multiple codes can be associated with an ID number, which lets you maintain as many addresses and contact methods as needed for individuals and organizations in the system. In addition to the address codes Jenzabar provides, you can create as many codes as your school needs.

· Display Order determines the order the options appear when being selected in Desktop and J1 Web. Meaningful display orders make codes easier to find. For example, you might consider displaying codes in alphabetical order.

· Priority Order determines the order the system uses to find and utilize address codes. For example, if the *CUR (Current) address code is the highest priority and *LHP (Legal/Home/Permanent) the second highest priority, then when communications go out, the system uses the contact information associated with a recipient's *CUR record. If contact information for *CUR doesn't exist, then the system uses the information associated with their *LHP record.

Sample Address Codes

Code	Description
*LHP	Legal/Home/Permanent
BUS1	First Business Address
BUS2	Second Business Address
*CUR	Current Address (priority lookup only!)
RESH	Residence Hall
SUM	Summer Address

How To

1. Access the Address Code Definition window.

2. Right-click and select Add Row.

3. In the Code field, enter a recognizable code. Codes must be all uppercase and cannot exceed four characters. They are permanent and cannot be updated.

4. In the Description field, enter a brief description. This can help users determine which address code should be used when selecting it in the system.

5. To make the code available for use, select the Active checkbox. Active codes can be used in Desktop and J1 Web.

6. To determine the order the codes appear as options in Desktop and J1 Web, enter the number of where you want it to appear in the list in the Display Order column. For example, if you want *CUR to appear third in the list, enter a 3. Meaningful display orders make codes easier to find. For example, you might consider displaying codes in alphabetical order.

Click the column heading to see the current order.

7. To determine the order of importance of the code, enter a number in the Priority Order field where number 1 indicates the highest priority. Priority determines the order the system looks for information. To make *CUR the highest priority, enter a 1 in this column.

8. Click Save.

1. Access the Address Code Definition window.

2. Find the address code you want to activate or deactivate.

To find an address code, use the top row to search or click on a column heading to sort it in ascending order.

3. To activate the code and make it available for use with Desktop and J1 Web, select the Active checkbox. To deactivate the code and make it unavailable in Desktop and J1 Web, deselect the Active checkbox.

4. Click Save. The code is immediately activated/deactivated.

1. Access the Address Code Definition window.

2. Find the address code you want to update.

To find an address code, use the top row to search or click on a column heading to sort it in ascending order.

3. Make your needed updates.

The Code field cannot be updated.
Selecting the Active checkbox makes the code available for use with Desktop and J1 Web.
Display Order determines where the code appears in a list of codes.
Priority Order determines the order the system looks for addresses. Highest priority addresses are used first.

4. Click Save.

Jenzabar-provided address codes can be deactivated, but not deleted.

1. Access the Address Code Definition window.

2. Find the address code you want to delete.

To find an address code, use the top row to search or click on a column heading to sort it in ascending order.

3. Right-click and select Delete Row.

4. Click Save.