Your organization can require your students to pay for courses before receiving a Current/Confirmed registration.
The process involves setup in various places:
· Campus Portal (JICS)
o Course Schedules Setup
§ to turn on the process in the campus portal
· J1 Desktop
o Registration Configuration window
§ to turn on the process in J1 Desktop
o Registration Permissions window
§ to allow groups of users to override must pay errors
o Catalog window
§ to designate a catalog course as Must Pay
o Courses window
§ to designate a section as Must Pay
1. The status of that registration will be "Reserved," which means that the student has reserved a seat but must pay for the course before that course changes to "Confirmed" (as it's called in the campus portal) or "Current" (as it's called in J1 Desktop).
a. If the school has set up the Automatic Drop process for reserved courses in J1 Desktop, then the registration will be dropped if the student does not make a payment within the number of hours the school has defined.
b. Before the unpaid "Must Pay" registration is dropped, an automatic e-mail can be sent to the student a defined number of hours before the registration will be dropped.
2. If the student is registered for one or more "Must Pay" courses that are unpaid, the courses appear under the "Course(s) Requiring Payment" heading and the following message is displayed: "Payment is required for these courses before your registration can be completed."
3. On the Add/Drop Courses screen, when the user clicks the Pay Must Pay Courses link to the left of the Student Schedule link, charges are generated for the year and term selected in the Add/Drop Courses screen.
a. If no "Must Pay" courses are found, the following message is displayed: "Your registration records do not contain any "Must Pay" courses that are in a reserved status and unpaid. To view information about your account, click on the My Account Info link."
b. If unpaid "Must Pay" courses in "Reserved" status are found, the Pay Must Pay Courses window displays.
c. If charges were successful generated, the Pay column will contain a checkbox. The student can click the Pay Now button to go to the Payment portlet to pay the total amount selected on the Pay Must Pay Courses screen.
d. When the student has successfully made payment, the registration status will be changed from "Reserved" to "Confirmed" (as it's called in the campus portal) or "Current" (as it's called in J1 Desktop).
e. The Add/Drop Courses screen is displayed with the course now displaying under the "Course(s) Confirmed" heading.
f. If the student has a problem with the registration part of the process, they should call the Registrar's Office.
g. If the student has a problem with the payment part of the process, they should contact the Accounts Receivable Office.
1. When a person in the Registrar's Office registers a student for a "Must Pay" course, the status of that registration will be "Reserved," which means the student has reserved a seat but must pay for the course before that course changes to "Confirmed" (as it's called in the campus portal) or "Current" (as it's called in J1 Desktop).
2. The J1 Desktop Registration user can move the status of a "Must Pay" course from "Reserved" to "Current" if that user has been granted permission to do so.
Enable the Must Pay Course Process