The Disbursements Not Processed window lets you review disbursement records uploaded from Jenzabar Financial Aid (JFA) or PowerFAIDS that had errors during the Disbursements and Adjustments process. All known error conditions for the record are displayed so you can determine the appropriate corrective action, including deleting the transaction record.
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The Financial Aid System field displays the financial aid system currently set as active in the Financial Aid Configuration window. If both Jenzabar Financial Aid and PowerFAIDS are set as active, click the drop-down to select the system you want to work with. The Disbursements Not Processed window displays different fields depending on what financial aid system is selected. |
The Search By criteria allows you to search by Individual (SSN/Name) or by using a query.
· If you search by Individual, highlight a name in the drop-down list and then click the Select button to populate the Selection Results section with the Name, Fund Code, and POE ID for PowerFAIDS users, or Name, Award (FADisbursements.AwardCode), and Pay Period (FADisbursements.PaymentPeriodCode) for Jenzabar Financial Aid users.
· If you search by query, the default query is d_jfa_query_disb_not_processed for Jenzabar Financial Aid users and d_query_disb_not_processed for PowerFAIDS users Use the Customize button to create a customized query. The Retrieve button populates the Selection Results with the query results in alphabetical order.
· The Clear List button removes the results data loaded via the Individual or Query methods from the Selection Results window.
When you highlight a name in the Selection Results data window, information for the selected name is displayed in the Disbursement section. Fields will vary depending on your selected financial aid system.
The Disbursement section includes:
You can edit the Award Code and Payment Period to make changes.
Errors will display in the Error section. Each error includes an Error Message to help you determine how to correct the error. This data is stored in the FADisbursementErrors table.
The Disbursement section includes:
Name (from PowerFAIDS)
J1 Name (when available)
SSN
Alternate ID#
POE ID
Amount (PF_DISB table)
You can edit the Alternate ID#, Fund Code, and POE ID to make changes. (PF-DISB table)
If there are errors, they will display in the Error section. Each error includes a Seq # and an Error Message to help you determine how to correct the error. This data is stored in the PF_DISB_ERROR table.
The Delete Record button is available if you are assigned PF Manager security in the Tasklist module. Clicking this button deletes the displayed record in the PF_DISB or FADisbursements table and all related records. This action is reserved for rare circumstances. It should be used only when this failed transaction is processed manually by Business Office or when this transaction is no longer valid. Before taking this action, review the Disbursements and Adjustments Warnings, Errors, and Messages topic to determine if it is appropriate for your circumstances.