Defining Credit Hour Boundaries

When the Drop/Add Report is run, you may choose from sets of Credit Hour Boundaries that will be used to determine whether a student should appear on the report. The boundary sets you may select are defined using the Credit Hours Boundary window and stored in the Credit Hours Boundary table.

Your organization may have multiple sets of credit hour boundaries. Within each set, you can define up to 21 boundaries. If a student is registered for a certain number of credit hours and then drops or adds courses causing their total number of hours to cross one of the boundaries, then the student will appear on the report. This notifies you that the student's financial aid package may need to be reviewed because of the change in their course load. For example, you may want to have a set for undergraduate students and another for graduate students.

This option is normally used when setting up the Financial Aid Manager module for your organization. After that, use it to change the hours boundaries as necessary. For example, if your organization's definition of a full-time load changes, then you would need to update the boundary.

How To

1. Open the Select Credit Hours Boundary window.

2. To add a new set of boundaries, choose Add Row from the Options menu or the right-click menu.

3. Type in the new Hours Boundary Code.

4. Type in a brief description (10 characters) of the new code.

5. Indicate the number of credit hours that will serve as thresholds or boundaries for the Drop/Add Report. Begin with the lowest numbered boundary in Hours Boundary 1 and ascend from there.

Enter 0.01 in the Hours Boundary 1, and enter 6.00 in Hours Boundary 2. When a student who is not enrolled registers for 1 class of 3 credits, their 0.00 previous hours crosses the Boundary 1 Hours of 0.01 to an enrolled hours of 3.00. When a student who is registered for 6 credits drops 1 course to 3 credits, their previous hours of 6 crossed back from Boundary 2 Hours of 6 to an enrolled hours of 3.00.

6. Save.