Set Up Notifications Window

The settings on this window establish the events at your school that are important enough to become notification events and who is notified for each event. You can also configure a custom message for each event. These notifications can be sent to the specified users via J1 Desktop application alerts or e-mail messages, depending on the recipient's user preferences.

The Select Notification Process drop-down list is populated with values depending on the process that opened the window. Choosing a value from this list changes the events displayed in the Select Event within Process drop-down list.

The Select Event within Process drop-down list is populated with events for the process selected in the Select Notification Process drop-down list.

Event Configuration

The Event pane is used to configure settings for the selected process and event.

·       The On and Off radio buttons labeled "Notifications are" determine if the event will send a notification. The default is Off (No). Select the On (Yes) radio button to send notifications. This can be turned on and off as needed.

·       The Who Gets Notified tab is populated depending on process, event, and role. Select the Send To checkbox for the appropriate role to which to send the notification.

·       The What Message is Sent tab allows you to define notifications to be sent for the selected process and event.

o     From: Enter a valid e-mail address from whom this notification is sent and also to whom a reply should be sent.

o     CC: Enter a valid e-mail address for any persons who should receive this notification. These persons are in addition to persons in the roles selected on the Who Gets Notified tab.

o     BCC:  Enter a valid e-mail address for any persons who should receive this notification. These persons are in addition to persons in the roles selected on the Who Gets Notified tab.

o     Subject: Enter the text for the subject of the notification. You can use placeholders to display dynamic content. Click the icon to open the Select a Placeholder window to add placeholder tags.

o     Send Emails in HTML Form: If you select this checkbox, ONLY e-mail notifications will be sent in HTML format. J1 Desktop application alerts will not be sent in HTML format because of application interface requirements.

o     Include Comment Thread:If you select this checkbox, any thread of comments will be included.

o     Include Latest File Attachment:If you select this checkbox, the latest file attachment for the event will be included.

o     Message: Text entered in this box is the message for the notification. You can use placeholders to display dynamic content. Click the icon to open the Select a Placeholder window to add placeholder tags.