Program Control Overview

 

Program Configuration must be defined and set up before you set up Program Control.

The accept level cutoffs can be assigned a number high enough to prevent the creation of a wait list.

Along with Program Configuration, Program Control allows you to:

·       Set a maximum number of places available in particular programs and have the system limit the number of students enrolled accordingly.

·       Manage wait lists automatically for programs that are full.

·       Set percentages by which you can over-enroll students for up to 18 months prior to the start of a term to allow for attrition.

Program Control is configurable. A simple Yes/No column in the Admissions Configuration Control table will turn the Program Control on or off. If you are unsure as to whether or not you want to implement this feature, it can always be turned on after installation.

Program Control, if used, implements an effective enrollment management principle by keeping track of the number of students who can be accepted into a program based on the pre-determined maximum number of available spaces. It also acts as a "manager" of wait lists for any programs that have reached their accept level cutoff.

Program Control allows the setup of extraordinary percentages for overbooking a program up to 18 months prior to the start of the term. This feature is very helpful in preventing under-enrollment. Some organizations may not maintain enrollment cutoff levels and/or wait lists due to space availability. In this case, Program Control has reports available to indicate enrollment levels and provide important statistics for organizational research. The printing of Program Control provides a summary of all programs for any given year, term, division, department, and location.

Program Control allows you to automatically assign one action list to a candidacy. The action list is attached when the candidacy moves into a particular stage that you designate. You can assign different action lists depending on location, department, and division.

In order to use the automatic wait list function, you must use Program Control. If you decide to use Program Control but do not want to use automatic wait list management, you can simply set the default accept level cutoffs high enough so that a wait list will not be created. Your organization may decide not to use Program Control if you do not have to worry about over-enrolling and if you do not maintain a wait list based on enrollment.

The over-enrollment feature is very helpful in maintaining full enrollment. Some of the students you accepted for a program 18 months before the start of the semester or term may withdraw before the term begins. If you have over-accepted students, you should not have to worry about under-enrollment. You typically set different over-enrollment percentages for each month, with the last month down to 100% enrollment. You can set up different over-enrollment percentages for each program individually.

Examples

Percentages from Program Control

Wait List from Program Control