Prior to importing Disbursements and Adjustments into the system:

1.    All funds being awarded to students must have values defined in the Fund Master table. If you have the Business Office application, you need to define debit and credit account numbers as well as subsidiary codes for the funds.

2.    The Fund Code value from Fund Master must be assigned to the fund's ledger number in PowerFAIDS.

3.    All POEs in which funds are being transferred must be:

a.    Defined in the Financial Aid Manager module.

b.    Assigned a financial aid period (FAP) code to link to billing periods.

c.     Cross-referenced to an AR module year and term for 1098-T processing.

4.    Student records must be in the system, specifically in the Student Master table, and contain proper identification information like SSN and name.

5.    You must have exported disbursements from PowerFAIDS and be able to identify and access the disbursement roster file and its location.

6.    Prior to disbursing students in PowerFAIDS, it is highly recommended that you establish several disbursement eligibility reports.  These reports should check for the following:

a.    A value exists in Alternate ID.  Having a value in Alternate ID indicates that the PowerFAIDS student also exists in J1. Alternate ID is populated with the J1 ID number from the data produced by the Create Student Update task. It is also sent as a result of completing matches identified during the Match Students process.

b.    An appropriate value exists in the Credits column on the POEs view. Having an appropriate Credits value determines that the student is registered for the J1 Term mapped to the PowerFAIDS POE to be disbursed. The Credits column is populated with the J1 enrolled hours from the data produced by the Create Student Update task when POEs to Export are selected. Create Student update sends the enrolled hours calculated by Credit Hours Update and stored in the Financial Aid Master table.

7.    Also, prior to disbursing students in PowerFAIDS, it is highly recommended that you generate a simulated disbursement roster to review the disbursements to occur. This may take several iterations to confirm that you have the correct population to disburse. Run the final simulation roster through Disbursements and Adjustments in Trial Run mode. This may reveal additional issues to address prior to real disbursing and in PowerFAIDS.