Campus Visit Setup Window

The Campus Visit Setup window allows you to create and manage a list of dates and times that are available for campus visits. This list is created by defining criteria, including allow times and exclusion dates, and then generating the campus visit timetable.

Once this setup for campus visits is entered and saved and campus visits are created, a particular Notepad event for a candidate can be associated with a specific campus visit date/time. In other words, campus visit interviews can be scheduled by adding an item (event) for a candidate on the Notepad window and then clicking the Item Details button for that event. The Campus Visit tab on the Edit Item - Event window allows you to search for and schedule campus visits. Scheduling restrictions are checked to ensure that only the maximum number of visitors is allowed for a given date/time.

The Campus Visit tab is only available if campus visit functionality has been activated for your school. Also, this tab is not available to you if you have not been given security to this tab in the Tasklist module. By default, no user has access to this tab.

Tabs

How To

1. Open the Campus Visit Setup window.

2. On the Create Campus Visits tab, enter the criteria to be used to create campus visits.

3. If you want to just save the criteria and not create campus visits, click the Save button, which saves the criteria to the Campus Visit Configuration table.

4. On the Exclude Dates tab, enter dates when no campus visit will be available. Click the Save button.

5. On the Allow Times tab, enter the times for campus visits for each day of the week. Click the Save button.

6. If you want to save the criteria and create campus visits, click the Save and Create Campus Visits button on the Create Campus Visits tab. A row for each visit is created on the Campus Visits tab.

7. If the process tried to create duplicate rows, the following message is displayed: "A campus visit row already exists for one or more of the dates and times specified by this criteria and therefore was not re-created in CAMPUS_VISIT." Click OK to close the message.

1. Open the Campus Visit Setup window.

2. On the Campus Visits tab, right-click and choose Add Row or Insert Row.

3. Enter information about the new Campus Visit row in the columns. The dates/times entered on the Exclude Dates and Allow Times tabs are not used in defining a row entered manually.

4. Click the Save button to save the new row to the Campus Visit table.

1. Open the Campus Visit Setup window.

2. On the Campus Visits tab, locate the column(s) you want to edit.

3. Edit accordingly.

4. Click the Save button to save changes for that row to the Campus Visit table.

1. Open the Campus Visit Setup window.

2. On the Campus Visits tab, locate and highlight the row(s) you want to delete.

3. Right-click and choose Delete Row.

4. If a row being deleted has been assigned to a candidate, the following message is displayed: "One or more of the selected Campus Visit schedule rows are assigned to a Notepad Event. If you delete these rows, the associated Notepad Events will remain but will no longer be assigned to a Campus Visit. Do you wish to continue with the delete anyway?" You can click the Yes (continue with the delete) or No (cancel the delete) buttons.

5. Click the Save button to delete the row from the Campus Visit table.

1. Open the Campus Visit Setup window.

2. On the Exclude Dates tab, right-click and choose the Add Row or Insert Row option.

3. Enter the Begin Date and End Date of the exclusion range.

4. Click the Save button to save the new row to the Campus Visit Exclude Date table.

1. Open the Campus Visit Setup window.

2. On the Exclude Dates tab, locate the row of the date range you want to edit.

3. Edit accordingly.

4. Click the Save button to save the edited row to the Campus Visit Exclude Date table.

1. Open the Campus Visit Setup window.

2. On the Exclude Dates tab, locate the row(s) of the date range(s) you want to delete.

3. Right-click and choose the Delete Row option.

4. Click the Save button to delete the row(s) from the Campus Visit Exclude Date table.

1. Open the Campus Visit Setup window.

2. On the Exclude Dates tab, locate the row of the time range you want to edit.

3. Edit the times accordingly.

4. Click the Save Button to save the changes to the Campus Visit Allow Time table.