Transcript Print Preview Window

You can preview and print transcripts in the Transcript Print Preview window for students whose transcripts are available. The Student group box displays the number of ID Numbers retrieved and the ID and Name of the student transcript that is currently displayed. You can locate a specific transcript or move from one transcript to another.

· The top of each Transcript contains student information (ID Number, name, social security number, address, etc.). The information included in this section varies for each transcript format.

· Each student course includes a year and term, and courses are grouped on the Transcript by year and term. The Year Definition and Term Definition tables provide the description that appears at the top of each term on the Transcript.

· If the student has transfer work in a term, the transfer institution ID is stored in the Organization Code column on the Student Course History table. Using this ID, the program accesses the Organization Master and then the Name Master tables to locate the name of the transfer institution.

· The Individual Transcript Notes and Institutional Transcript Notes tables allow you to enter messages that will print on the Transcript.

· Course information printed on the Transcript is retrieved from the Student Course History table. The Transcript includes any course that has a Transaction Status of History ("H").

Preview/Print Transcripts

· In the Student group box at the top of the Transcript Print Preview window, you see IDs X of X along with the ID Number and name of the student whose transcript is displayed. The slider on the horizontal scroll bar allows you to move from one student to another. The ID Numbers and names of the students are displayed in the micro help as you move the slider.

· The Print group box at the top of the Transcript Print Preview window gives your several options.

§ All IDs includes all those available with the horizontal scroll bar in the Student group box.

o Click Save a PDF copy to Document Master.
The Select Document Type window pops up.

How To

1. Select the All IDs radio button.

2. Indicate the number of copies of each transcript you wish to print.

3. Choose File > Print.

1. Select the Single ID radio button.

2. Indicate the number of copies you wish to print.

3. Choose File > Print.

1. Click the Transcripts button.
The Document Master window opens.

2. Use the filters to narrow your search.

3. Double-click a document???s filename to open it.

1. Click Save a PDF copy to Document Master.

2. In the Select Document Type pop-up, select a document type from the drop-down list.

3. Click Select.

4. In the Edit window that pops up, enter a description or comment that will aid in searches.

5. Click Close and Return Data.

FAQ

If you don't have permission to see students' Legal Name, you can't view the transcript report. Administrators can grant permission on the Additional Name Types window.