Courses and Textbooks Window

This window is used to associate valid textbooks with courses so that textbook lists can be displayed in campus portal (JICS) portlets and also printed as part of the student's schedule. The courses as displayed are based on the number of components the school has chosen to be used for textbooks on the Registration Configuration window.

During implementation of Registration, the course components that will be used to control the textbook list are selected in the Components to Use group box on the Registration Configuration window. The Courses and Textbooks window is then used to associate textbooks with courses (the granularity determined by the configuration of components used for textbooks) on the Textbook Table. If you want to be able to have different books for sections of a course taught by different professors, then you need to select the same number of components for textbooks that you use for sections in the Components to Use group box on the Registration Configuration window. An unlimited number of textbooks can be assigned to each course.

You may add or delete Textbook Table entries at any time. After you have entered the required information in both the Textbook Definition table and the Textbook Table, textbook information can now be displayed in campus portal (JICS) portlets and printed on textbook lists on student schedules. The program that prints the student schedules takes each Student Course History and uses the Textbook Table to find the books for the course and then finds the title, author, and other information about the textbook.

When you initially open the window, the Year/Terms and Courses tree defaults to the last used Year/Term. When you select a course, textbooks for that course are displayed in the Textbooks for <Course> grid. If there is a discrepancy between the number of Components to Use for Textbooks and the number of Components to Use for Sections designated in the Registration Configuration window, the following message is displayed: "Note: You have X components used for Textbooks but X components for Sections. There is not a one-to-one match." This message is informational only and is not intended to imply that an error has occurred.

Years/Terms and Courses

This Tree displays all available Years/Terms and defaults to the last used Year/Term.

Textbooks for <Course>

This grid displays textbooks that have already been associated with the selected course in the Year/Term tree. You can assign additional textbooks to this course or delete textbooks from the course. The following data may be displayed for each textbook:

This column displays the name of the textbook.

This column displays the name(s) of the author(s).

This column holds the name of the publisher of this textbook.

This column displays copyright information for the textbook.

This column displays the type code as defined by your school in the Maintain Table Values window (Column of book_type).

Cost/Price Types for <Course>

When you select a textbook in the Textbooks for <Course> group box, defined attributes of that textbook are displayed.

This type is displayed from the TEXTBOOK_COST_PRICE table. J1 provides three rows of default data that are used by the textbook information in the campus portal (JICS) portlets:

JN = campus portal (JICS) New Book

JU = campus portal (JICS) Used Book

JR = campus portal (JICS) Rental Book

You are not allowed to delete any of these rows since they are required so that the portlet can correctly display the prices of textbooks.

This amount is the amount of money the institution paid for this textbook. It is displayed from the TEXTBOOK_COST_PRICE table.

This amount is the amount of money the student will pay for this textbook. It is displayed from the TEXTBOOK_COST_PRICE table.

One of the following three types from the TEXTBOOK_COST_PRICE_TYPE_DEF will be displayed in the Faculty Course Control portlet in campus portal (JICS):

N = New Book

U = Used Book

R = Rental Book

Since these values are used in the default data as described in the help for the Cost/Price Type column above, they may not be used for any new Cost/Price Type rows you may add.

How do I...

1. Open the Courses and Textbooks window.

2. Select the Year and Term from the years and terms listed in the Tree on the left side of the window.

3. Select the course to which you want to add textbooks.

4. Click the Lookup button to open the Textbook Lookup window.

5. Select the Add checkbox for those textbooks you want to add to the course.

6. Click OK to add the new row to the Textbook Table.

1. Open the Courses and Textbooks window.

2. In the Textbooks for <course> group box, highlight the textbook you want to delete from the course.

3. Select Delete Row from the right-click or Options menu.