Column	Description
Organization	All the student’s organizations are listed by default. Use the drop-down list to filter organizations. To add a new organization, type an organization code or use the search.
Transfer Status	Select a status from the drop-down list. This is set to ‘R: Review Required’ by default. How the Status Is Set Code Transfer Status How the Value Is Set on the Prospective Student Transfer Course Entry Window Comment R Review Required When a row is inserted manually or via the import process, this value is the default.   A Approved for Transfer Set manually When the user clicks the Transfer Selected Rows to Student Course History button on the Prospective Student Transfer Course Entry window, all courses with this status are sent to registration, and the Transfer Status is set to 'Transfer Completed'. T Transfer Completed Set by the registration process   X Rejected for Transfer Set manually Lets other users know that the course was reviewed and was not approved for transfer H On Hold Set manually Allows someone reviewing courses to indicate that the record is under consideration. It has not yet been approved or rejected.
Year and Term	Enter year and term for each row individually, or use the Populate Selected Rows button in the Student Course History Target Year/Term group box to simultaneously populate selected rows. If you leave Target Term blank, it won’t overwrite Term in rows where you already selected a term.
Course	The Course Code and Course Title are automatically populated from the transcript file.
Course Title	Enter a title for the transfer course.
Requirement	Select the requirement that the transfer course fulfills.
Hours	Automatically populated from the transcript file.
Grade Scale, Credit Type, and Grade	The Grade is automatically populated from the transcript file, and so are Grade Scale and Credit Type if PESC mapping is in place, but you can edit them in any of three ways: ·       Select a value from the drop-down list. ·       Use the Grade Table Lookup window to select for all three columns at once. ·       Use the Populate Grade Values button to simultaneously populate selected rows.
Trans Div	Automatically populated from the transcript file.
Attempted	Populates when you click Transfer Selected Rows to Student Course History button.
Earned	Populates when you click Transfer Selected Rows to Student Course History button.
GPA	Populates when you click Transfer Selected Rows to Student Course History button.
Quality Pts	Populates when you click Transfer Selected Rows to Student Course History button.
Entered By	Populates automatically.
Date Entered	Populates automatically.

You can work from either of two windows.

From the Review Internet Submission window:

1.    Click the Organizations tab.

2.    Review the information and save.

3.    Click the Load Courses button (which is available only if there is new saved transcript information). The transcript information is loaded onto the Prospective Student Transfer Course Entry window.

From the Import Files Into J1 window:

1.    Select an Import Profile from the drop-down list.

2.    Check the Folder field (by clicking both the Main Folder and Archive Folder radio buttons). The field may be populated by selections in the Configure Import Profiles window. If not, enter the file path for both the Main and Archive folders.

3.    The data table fills with the files in the select file path. Select individual files or click Select All Files.

4.    Click Import File(s). The transcript information is loaded onto the Prospective Student Transfer Course Entry window.

1.    Make sure that transfer statuses are defined in the Transfer Status Definition window.

2.    Make sure the student is set up as an advisee.

a.    Open the Maintain Advisees window.

b.    Enter a student's ID Number, and either press Enter or click the Find Now button.

c.     Right-click a row, and select Advisors for Student. The Advisors for Student window opens.

d.    If no advisors are listed, open the Maintain Advisors window, and assign the student to one or more advisors.

e.    If you wish, back on the Maintain Advisees window, you can also set up aims for the student.

3.    Open the Prospective Student Transfer Course Entry window.

a.    From the Maintain Advisees window, right-click an advisee's row.

b.    Select Prospective Student Transfer Course Entry. The window launches.

4.    Populate the year and term for selected courses.

a.    In the Header section, select a Target Year and a Target Term.

b.    In the Transfer Courses grid, select one or more courses.

c.     Click the Populate Target Year/Term button.

5.    Populate the grade information for selected courses. The Grade is automatically populated from the transcript file, and so are Grade Scale and Credit Type if PESC mapping is in place, but you can edit them in any of three ways:

a.    Select a value from the drop-down list.

b.    Or right-click in this column to access the Grade Table Lookup window. There, select a row and click OK. The new values for Grade Scale, Credit Type, and Grade appear here.

c.     Or, in the Header section | Student Course History Target Grade Scale, Credit Type, Grade group box, select values from each drop-down list.

i.      In the Transfer Courses grid, select one or more courses.

ii.    Click Populate Grade Values.

6.    Select a Requirement to map to each transfer course.

7.    Click the Save button on the main toolbar.

 

1.    After you have reviewed and edited the transfer courses and mapped them to your requirements, select the Transfer Status for each course. If a course is ready for transfer to the student's record in the Student Course History table, select 'A Approved for Transfer'.

2.    On the main toolbar, click the Save button. This makes a course ready for transfer. To complete the transfer of the course, follow the steps to Move Approved Courses into the Student's Record.

1.    Select any courses whose status is 'A Approved for Transfer'.

2.    Click Transfer Selected Rows to Student Course History. The approved courses will now be applied to the student's career GPA, and the courses will appear on the student's transcripts.