Privacy Block Setting for NSC

The Privacy Block setting indicates whether a student's enrollment or degree record is restricted from including personally identifying information in National Student Clearinghouse (NSC) publications.

Even if blocked, the record can still be included in aggregates where the student can't be identified.

The Privacy Block setting is displayed on the Student Information window, Student tab, Student Master subtab in the NSC group. It's populated from the NSC Edit Student Data Records window, Privacy Block column.

The requests themselves come from students, either directly from forms your school creates in the Campus Portal or entered by staff from requests gathered by some other method.

setting is optional

The NSC does not require schools to offer this privacy block to students, but your school should check to see if any other authority requires it. If you don't populate the field, it reports to NSC as [blank (two letter spaces)], meaning that NSC can publish personally identifying information.

If your school does offer students the option to have their identifiable information blocked, you can take one of two approaches to populating the field.

Consent Types are Provided

We provide the two consent types in default data on the Data Privacy Consent Types Setup window, Consent Types tab.

These consent types have no Associated Holds. The checkboxes for both Auto-Approve Declined Consents and Active are selected by default.

On the NSC Edit Student Data Records window and the Student Information window, these are converted to NSC values in the Privacy Block field.

Process Both Consent Types Together

It's important to process the Research and Verify requests for a student at the same time. That is, for each student, select the NSC Research and NSC Verify consent types at the same time. The two consent types are provided in default data.

FAQ

The Privacy Block is different from the Data Block Indicator checkbox (on the NSC Edit Student Data Records window), which indicates FERPA restrictions in which the student blocks the release of their name and/or attendance dates. The Data Block Indicator pertains to the student's entire history at the institution. By contrast, the Privacy Block pertains only to the individual record, and you use it for non-FERPA restrictions from state, federal, or international regulations.

We recommend using the Data Privacy Requests window to enter Privacy Block values. There you can handle both original requests and changes. The value is stored in two tables: DATAPRIVACYCONSENTDETAILS and NSLC_STUDENT_MAST.

Any new record of a consent type for a student supersedes their previous record for that type.

On the NSC Edit Student Data Records window, you can edit only blank records. Once a value is in the Privacy Block field, you can't edit it there. To change it, you need a new record on the Data Privacy Requests window. If you enter directly in the NSC Edit Student Data Records window, the value is stored only in the NSLC_STUDENT_MAST table.

How To

If your school collects the data privacy requests from student forms in the campus portal:

Open the Data Privacy Requests window.
Select the Pending radio button to see only requests awaiting approval.
Select a student's row.
Click the Add Consent Types/Groups button. The Consent Type and Group Lookup window pops up.

Select the Consent Type radio button.
Select the checkboxes for both NSC Research and NSC Verify.
Click the Add and Close button. The lookup window closes.

In the Consents group, for each consent type (NSC Research and NSC Verify), select a Requester Decision.

If the student requests the privacy block for that type, select Granted.
If the student does not request the privacy block for that type, select Declined.

Click the Save button on the main toolbar.
The values are now visible in the NSC Edit Student Data Records window and the Student Information window, Student tab, Student Master subtab.
The values in those windows are converted to the NSC values:

[blank (two letter spaces)] is the default.
This means that the student has no setting and/or that your institution has not programmed the setting. The NSC can publish personally identifiable information.
Note: Once you populate the field with another value, it cannot be reported as blank again.
00 - No block value has been submitted
That is, the student has not requested that information be blocked from research or from verifications. NSC can publish personally identifiable information.
01 - Block from research
02 - Block from verifications
03 - Block from research and verifications

If your school manually populates data privacy requests:

Open the Data Privacy Requests window.
Right-click in the data grid, and select Add Row.
Enter an ID Number.
In the Request Category drop-down, select Update Consent.
Select a Request Source.
Click the Add Consent Types/Groups button. The Consent Type and Group Lookup window pops up.

Select the Consent Type radio button.
Select the checkboxes for both NSC Research and NSC Verify.
Click the Add and Close button. The lookup window closes.

In the Consents group, for each consent type (NSC Research and NSC Verify), select a Requester Decision.

If the student requests the privacy block for that type, select Granted.
If the student does not request the privacy block for that type, select Declined.

Click the Save button on the main toolbar.
The values are now visible in the NSC Edit Student Data Records window and the Student Information window, Student tab, Student Master subtab.
The values in those windows are converted to the NSC values:

[blank (two letter spaces)] is the default.
This means that the student has no setting and/or that your institution has not programmed the setting. The NSC can publish personally identifiable information.
Note: Once you populate the field with another value, it cannot be reported as blank again.
00 - No block value has been submitted
That is, the student has not requested that information be blocked from research or from verifications. NSC can publish personally identifiable information.
01 - Block from research
02 - Block from verifications
03 - Block from research and verifications

Consent Type	Description	Privacy Block
[Neither]	Student did not request a block on identifying information.	00 - No block value has been submitted
NSC Research	Student requested a block on identifying information for research.	01 - Block from research
NSC Verify	Student requested a block on identifying information for verifications.	02 - Block from verifications
[Both]	Student requested a block on identifying information for research and verifications.	03 - Block from research and verifications