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Contact profiles are used to help staff members share information and communicate more quickly to foster communication around a J1 Desktop process or job that is being performed by multiple J1 Desktop users. You can choose to:
· Use and display your name on record at the school
· Use and display one of your e-mail addresses on record at the school
· Use and display your other address information on record at the school
· Use and display your positions on record at the school
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The email address displayed as a hyperlink in the contact profile is always the e-mail address that is used with notifications. |
The Contact Profile window is
opened by clicking the contact profile icon ( ) on
many windows
in J1 Desktop.
It displays basic contact information a J1 Desktop user has agreed to
share with other J1 Desktop users. The contact information displayed in
the Contact Info box is defined
in the User Preferences window.
Sometimes more than one contact profile is displayed in a row. In those cases, clicking the contact profile icon opens a Contact List so you can choose the appropriate staff person for whom you want to view a contact profile or sent an e-mail message. Clicking the e-mail address link of a column with multiple e-mail addresses opens the Send Email window with the e-mail addresses of all listed users in the To line.
When the Contact Profile window opens, the name of the J1 Desktop user is displayed at the top of the window (i.e., Jenny Smith's Profile). The View more information about me link opens the Name Entity window for this user; however, the link is only displayed for J1 Desktop users with access to the Name Entity window.
A photo of the J1 Desktop user may or may not be displayed, depending on the J1 Desktop user's preference. The maximum size of the photo allowed can be restricted by entering a value in the Maintain Config Table window. Setting a reasonable limit can help maximize the performance of the window as it opens for users. Locate the following function and enter a numeric value in the Configuration Value column:
Module = CM
Function = CONTACT_PROFILE
Characteristic = Contact Profile Sharing Preferences max image size (in KB)
The Contact Info box displays any of the following information the contact J1 Desktop user has made available for sharing with other J1 Desktop users:
· First Name, Last Name, Suffix (Example)
· Title
· E-mail Address
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The e-mail address displayed as a hyperlink in the contact profile is always the email address that is used with notifications. |
· Mobile Phone
· Campus Phone
· Campus Address
