In the header of the Asset Maintenance Window, a value in the Asset Number column is required and can be populated in the following ways:

·       By entering an up to 15-character alphanumeric value to define a new asset

·       By entering the number of an asset

·       By selecting a pre-existing asset from the Asset Master Lookup window (Asset Lookup option from the right-click menu).

If you enter a pre-existing number, default information associated with that asset will populate the tabs. When you enter a number that does not exist in the Asset Master table, you will receive a message asking if you want to add a new asset.

If you select a valid Asset Number but the combination of your Group ID, Asset Department, and Asset Class does not exist in the Asset Security table or if your Group ID has an asterisk in the Asset Department and Asset Class but does not exist in Asset Security, then a notification message appears.

The Asset Number column on the Detail Tab of the Invoice Window in the Accounts Payable Module is available only if you have a license for the Fixed Assets (FX) module.

If you have a license for FX:

1.    The Asset Number Lookup option is available when you right-click in the Asset Number column. Select this option to open the Asset Master Lookup window to select a row from the Asset Master table.

2.    The Create New Asset option is available when you right-click on the Detail tab. Select this option to open the Create New Asset window. When a new asset is entered via this window, it is saved to the Transactions History table and the Asset Number column on the Detail tab will be populated from the Create New Asset window.

The asset entered via the Create New Asset window will not be saved to the Asset Master table until the corresponding invoice is saved.

Access the Asset Number Lookup window by right clicking in the Asset Number column in the Create New Asset Window. From this window you will be able to find the next available asset number, but you will not be able to select one.