Electronic Payment Configuration Window

Use this window to define the header and footer information required for the Automated Clearing House (ACH) file that is created during electronic payment processing.

Columns

File Header

Origin
Immediate

This column holds the ten-digit Tax ID Number for your school or institution. It is used as part of the file header information in electronic payment files.
Name

This column indicates the Name of your school or institution. It is used as part of the file header information in electronic payment files.
Destination
Immediate

This column holds the Tax ID Number for the destination bank. It is used as part of the file header information in electronic payment files.
Name

This column holds the name of the bank you are using for electronic payments. It is used as part of the file header information in electronic payment files.
Ref Code

This column displays the optional 8-letter Reference Code. It may be used as part of the file header information in electronic payment files.
Format Code

Currently, the Format Code is always '1' in the file header information of electronic payment files. The Format Code cannot be updated.
Blocking Factor

This column holds the 2-number blocking factor. Currently, the Blocking Factor is always '10' in the file header information of electronic payment files. You cannot edit this number.
Record Size
File ID Modifier

This column holds the optional 1-alphnumeric file ID modifier. It is used as part of the file header information in electronic payment files. This File ID cannot be updated.
DDP Priority

This column holds the 2-number DDP priority code. Currently, the Priority Code is always '01' in the file header information of electronic payment files. You cannot change this number.

Batch Header

Company Discretionary
Data

This column holds discretionary data that can be used optionally to identify a transaction. It is used as part of the batch header in electronic payment files.
Company ID

The 10-digit ID number for the company or bank associated with the transaction. The default is the Immediate Origin value, and the field can be edited if Company ID needs to be different for the NACHA file output.
Date

This column holds the discretionary date that can be used optionally to identify the transaction. It is used as part of the batch header in electronic payment files.
Originating DFI ID

This indicates the originating depository financial institution (DFI) ID used to identify the transaction. This is composed of the first eight digits of your Tax ID code. It is used as part of the batch header in electronic payment files.
Entry Description

Entry Description is generally used identify the transaction. It is used as part of the batch header in electronic payment files.
Service Class

This column holds the service class that is used to identify the transaction in the batch header of electronic payment files. All transactions are class '200' (Mixed), so this field is not editable.
Entry Class

Entry Class identifies the transaction in the batch header of electronic payment files. All transactions are entry class 'PPD' (Prearranged Payment & Deposit Entry).
Orig Status Code

This column indicates the originator status used to identify the transaction in the batch header of electronic payment files. All transactions are set to a status code of '1.'

Detail

Discretionary Data

This column holds the optional discretionary data that is used to generally identify the transaction. It is used as part of the entry detail record in electronic payment files.
Transaction Code

The Transaction Code generally identifies the transaction. It is used as part of the entry detail record in electronic payment files. The only choice currently is Automated Debit (27).
Bank Identification

This column holds the bank identification number that generally identifies the transaction. It is used as part of the entry detail record in electronic payment files.
Bank Account No.
Allow Electronic Header Footer

This checkbox determines whether electronic headers and footers are allowed. If this box is selected, users can access the Electronic Header/Footer window via a button on the Print Registers, Checks and Electronic Payments window. If this box is unselected, that button is not available.
Pad 9's to finish block in direct deposit File?

This checkbox is automatically selected, and it determines all 9's will be used to pad any empty or incomplete blocks in the direct deposit file to ensure the data placement matches what is expected by your bank.
Company ID Designator

If your bank requires an ID designator other than 1 or 2, you can enter a letter or digit in the Company ID Designator column. The system will then disable and bypass the Also using Payroll Direct Deposits? checkbox.

(The Also using Payroll Direct Deposits? checkbox generates either a 1 [unselected] or 2 [selected].)
Also using Payroll Direct Deposits?

Select this checkbox if your organization is using direct deposits in J1 Desktop Payroll. This ensures the Magnetic Media file has the correct Tax ID.

Specifically, selecting the checkbox prepends the Tax ID with an ID designator of "2".

If the box is unselected, and if the Company ID Designator column is null or space filled, then the Tax ID is prepended with a "1".

If your bank requires an ID designator other than 1 or 2, then enter that prefix (a single letter or digit) in the Company ID Designator.
File Name Extension

How To

1. Open the Electronic Payment Configuration window.

2. Set up the file header:

a. In the Origin Immediate column, enter your organization's tax ID number.

b. In the Origin Name column, enter your organization's name to be used with the electronic payment file.

c. In the Destination Immediate column, enter the ten digit tax ID number of the bank being used for electronic payments.

d. In the Destination Name column, enter the name of the bank being used for electronic payments.

e. In the Ref. Code column, enter a reference code for electronic payments.

3. Set up the batch header:

a. In Company Discretionary section:

i. In the Data column, enter your organization's discretionary data that can be used to identify the transaction.

ii. The Company ID defaults to the "Immediate Origin" value. You can change this value if it needs to be different from the Immediate Origin for the NACHA file output.

iii. Enter your organization's discretionary Date that can be used to identify the transaction.

b. In the Original DFI ID column, enter the first eight digits of your organization's tax ID code to help identify the transaction.

c. In the Entry Description column, enter a brief definition of the transaction.

4. Set up the detail:

a. In the Detail Discretionary Data column, enter the discretionary data that is used to identify the transaction on the detail records. This is optional.

b. From the Transaction Code drop-down options, select Automated Debit if your bank requires the detail record for the 'DDA Debit (Withdrawal)' in the magnetic media file. The detail record is identified with a transaction code of 27 within the magnetic media file.

c. In the Bank Identification column, enter the bank transit routing number being used for electronic payments.

d. In the Bank Account No. column, enter the bank account number being used for electronic payments

5. Set up general configurations:

a. If you want to use the electronic header footer, select the Allow Electronic Header Footer checkbox.

If this option is selected, the Electronic Header/Footer window can be accessed from the Print Registers, Checks and Electronic Payments window. This option allows the organization to include additional information at the top or bottom of the magnetic media file sent to the bank. For example, you may want a title at the top of the file which would be stored in the Header (i.e., "Electronic Payments deposited 05/07/2013"). If this option is not selected, the Electronic Header/Footer window cannot be accessed from the Print Registers, Checks and Electronic Payments window.

b. If your organization is also using direct deposits with J1 Desktop Payroll, select the Also using Payroll Direct Deposits checkbox. This ensures the Magnetic Media file has the correct Tax ID.

c. From the File Name Extension drop-down options, select DAT or TXT to determine the format of the electronic payment file to be processed.

6. Click the Save button.