FERPA Category Definition Window

You can define categories for which to set FERPA (Family Educational Rights and Privacy Act) permissions used by your school. You can define a category for each data area you wish to track. Jenzabar provides two default FERPA categories: FINANCIAL and STUDENT. You may use these FERPA categories, add additional categories, or delete the default FINANCIAL and STUDENT categories and define your own categories.

CRM Parent

If you are licensed for CRM Parent, the categories defined here are used in the Set FERPA Permissions and View My Student portlets.

· FERPA Category values which are Active and for which Show on Web is selected may be associated with Display Options in the View My Students portlet.

· In the View My Students portlet options, schools can associate one or more links and data areas to a category. You can define a category for each data area and link, or you can create a category that governs multiple links and data areas.

· Only Active categories with Show on Web selected are used when evaluating a parent's permissions in the View My Students portlet. All other categories are treated as if the parent does not have access to the information.

· The Set FERPA Permissions portlet presents to students only the FERPA Categories marked as Active and Show on Web.

Columns

The FERPA Category Code can be up to 10 characters.

You can enter multiple lines of text to describe additional information about this Category. After you enter text and save, the text is displayed in a tool tip when you hover over the column. You can edit the existing text in the scrolling column.

The Long Description is displayed to the student in the Set FERPA Permissions portlet. It allows the school to display explanatory text about what the permission does, such as listing each link that the permission displays to the parent. It also displays in a ToolTip on the FERPA Permissions window when you hover over a category name in the FERPA Details group box.

You can enter multiple lines of text about this Category. After you enter text and save, the text is displayed in a tool tip when you hover over the column. You can edit the existing text in the scrolling column.

This is the only place in J1 Desktop where this text is displayed. This text is not displayed in campus portal (JICS).

If you make a FERPA Category Code inactive, you could record an explanation about why and/or when.

How To

1. Open the FERPA Category Definition window.

2. Enter the FERPA Category Code.

3. Enter a Description.

4. Select the Active checkbox if it is to be an 'Active' code. If not, clear the checkbox.

5. Select the Show on Web checkbox if this code is to be used by the Set FERPA Permissions and View My Student portlets in CRM Parent.

6. Enter an optional Long Description.

7. Enter an optional Note.

8. Save.

1. Open the FERPA Category Definition window.

2. Locate the FERPA Category Code you want to edit.

3. All values are editable except the code.

4. Save.

Categories can only be deleted if no permissions exist in the FERPA_PERMISSION_DETAIL table for the category.

1. Open the FERPA Category Definition window.

2. Locate the FERPA Category Code you want to delete.

3. Choose Delete Row from the right-click of Options menu.

4. Save.