There are several ways to create charges to subsidiary accounts:
· Manual Charges and Adjustments: These transactions are typically exceptions; they are transactions that are not easily automated.
· Automatic Student Charges: On the basis of the students course registration and other data, you can set up the system to automatically generate charge transactions for tuition and fees. You can generate student charges in the following ways:
o On-line Registration: When the Registrar enters the students courses, the program automatically assesses the charges for tuition and fees.
o Individual Charges: You may calculate or recalculate charges for one student.
o Student Charges in Batch: You may assess charges for a group of students.
· Statement Charges: These charges are created as part of the A/R Statements process. They are penalties for late payment of subsidiary balances (such as finance charges and late fees).
· Preliminary Charges: The Preliminary Billing process allows you to create memo statements for an upcoming term. During this process, you can automatically generate preliminary student charges. These charges appear on the memo statement but they are not posted to the subsidiary accounts.
There are six (6) charge types and fee codes are associated with a charge type.