Requirements
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If you are using Year/Term Program Control
that moves candidates through Candidacy stages automatically based
on the information in the applicant's record, you must
define requirements unless the only Program Control feature you
will use is wait list. If you are using Automatic Acceptance,
you must define requirements as well as minimums.
If you are not using either automatic function, you do not have
to define requirements. However, Jenzabar recommends that you
do so, so that the information on the requirements you enter can
be used as a guideline when making acceptance decisions. The amount
of detail is up to you, but defining minimums can be useful.
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If alumni of your organization complain
that the Admissions Office is "letting everybody
into the organization," you can run reports at the
end of the year to document how many students who were
admitted actually met your minimum requirements. |
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Departments, programs,
and candidacy types may have specific
application requirements that can be grouped together to form a requirements
list. Requirements are defined on the Requirement Definition window.
Requirements for each candidate can be added, updated, and reviewed from
the Maintain
Candidacy window (Requirements subtab on the Candidacy
tab).
The Admissions module allows you to:
· Set and track the requirements
necessary for an application to be complete.
· Set minimum values
for certain requirements that must be met for a Candidacy to be accepted
(optional).
· Establish requirements
for each Candidacy.
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A candidate submits an application for admission
to the biology program and is also an international student. Therefore,
the requirements for admission to the biology program as well
as the requirements for an international student would be attached
to this Candidacy. |
Most organizations require that each candidate submit a completed application
form, records of standardized tests, and high school records. In addition,
some organizations set a minimum GPA or minimum standardized test scores
that must be met or can be used as a guideline.
As each item necessary to complete an application is received, the Admissions
staff can enter it in the Candidacy record. When all of the items have
been received and the requirements are complete, the system or a staff
member will mark the Candidacy's requirements complete.
You can customize both the actual requirements and requirement descriptions
for individual candidacies.
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You could allow a non-traditional candidate
to provide an employer's recommendation instead of a guidance
counselor's recommendation. Also, High School transcript
could be changed to Newton High School transcript, and
Guidance recommendation could be changed to Guid. Rec.
- Bob Johnson. |
The Hold/Release column is available to "hold" a requirement.
When one or more requirements are marked with an H, the Candidacy
will move to a held stage. Changing the H (hold) to an R
(release) will allow the Candidacy to move out of a Held stage.