To generate accurate IPEDS data, the First Time checkbox must be selected for all appropriate students prior to running the reports.
This checkbox indicates if the student in this IPEDS reporting year is a first-time student in his or her degree program based on their enter year and term from the Student Master. Keep in mind that this merely indicates a student's first time at this particular institution and does not indicate that it is the student's first time in college.
The First Time Source window, which appears during the Capture process on the Student Data tab of the Regulatory Reporting window will provide two choices in determining a first-time student.
· When the Student Master radio button is selected, the entrance year and term from the Student Master will be compared with the years and terms that have been selected in the Select Report Criteria window.
· When the Student Division Master radio button is selected, the entry date from the Student Division Master will be compared with the range of earliest begin and latest end dates within the years and terms that have been selected in the Select Report Criteria window.
It is possible that, as a result of this choice, the student will be flagged as both First Time and Transfer-In. This is a result of faulty data on another window. Either remove the student from the cohort selected as the First-Time Source or clear the Transfer-in box on the Student Division tab in the Student Information Window.
A first-time student is identified only if they exist in the Student Term Summary by Division table with a Class Code of "Freshman" or "First Year" (IPEDS Class Code of FI) for the years and terms that were selected when creating the cohort group.
The process that identifies the cohort group will collect all undergraduate students according to the Student Master entrance year and term selected when the cohort group was created. As mentioned above, the class code will identify first-time students. Therefore, a second year transfer student will be collected for the cohort group but not counted as a first-time student in GRS Parts 1B, 2B, 3B, or 6B.
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To generate accurate IPEDS data, the First Time checkbox must be selected for all appropriate students prior to running the reports. |
For the Full Time, First Time, First Year, Degree Seeking report, it does not filter out students who may have previous college work at another institution but are still classified as freshmen. Those students need to have the First Time flag manually removed from the IPEDS Student Data prior to collecting IPEDS numbers on the IPEDS Forms tab.