Occupational Skills Definitions Window

Occupational Skills Achievement Definitions Window

Use this window to define occupational skills for the Texas CBM00M report about Occupational Skills Awards (OSA). An OSA is equivalent to a major, so you create a definition by selecting a major. In the top part of the window, you define the OSAs. In the bottom part, you assign required courses to the OSAs.

Fields

Major: Select a major code. The field includes the code, description, division, and degree for the majors.

Requirements Needed: Select the number of courses required for the OSA in this major. If you leave this blank or enter 0, then it's assumed that all the major's courses are required. Note: If this definition is already used in a snapshot, you can't change the number of requirements.

Active: The definition is active by default, but you can deselect it.

Effective Date: The default date is the date the definition is created. Note: If this definition is already used in a snapshot, you can't change the Effective Date.

Expiration Date: Leave blank if you don't want the definition to expire. The Expiration Date can't be set to earlier than the latest snapshot date where this definition is used.

Priority Order: The sequence is set automatically, but you can edit it unless the definition is already used in a snapshot.

Where the Information Is Stored

The data is stored on the State Reporting Occupational Skills Award Definitions table (strpt_occupational_skills_award_def).

Where the Information Is Used

Occupational skills definitions are used in the Texas CBM00M report. In the process of preparing the CBM00M report, the information appears in the Sate Reporting Snapshot Data window. There you verify your information. If you find errors, you can either correct them there only in the snapshot (which does not correct them in your permanent records) or go back to the Occupational Skills Definitions window and make corrections.

Permissions

Schools must have a Texas State Reporting license to use this window.

Users belong to the J1_ADMIN user group automatically have permission to use the window.

These are the permissions needed:

Group Permissions window (for access to this window)

Modules tab: C1 State Reporting and C2 Texas State Reporting
Activity Centers tab: Reports Regulatory
Functions tab: CM 10026 Institutional Reporting Definitions

Purpose Definition window (to run the CBM00M report)

Purpose tab: Purpose Code TXCBM00M - CTC
Purpose Permission tab: [User must belong to a group in the Group ID column.]

How To Add or Edit Occupational Skills Definitions

From the Settings - Regulatory activity center, select the Occupational Skills Definitions window.
To edit an existing definition:

In the top section, in the Major field, select an existing definition.
Edit the other fields.
Note: Some fields aren't editable if a snapshot is already using the definition.
Click the Save icon in the main toolbar.

To define a new skill:

In the top section, in the Major field, select a major. This represents the skill for the OSA.
In Requirements Needed, enter the number of courses required for the OSA in this major.

If you leave Requirements Needed blank or enter 0, then it's assumed that all the major's courses are required.
Leave the Active checkbox selected unless you want the definition to be inactive.
In Effective Date, the default date is the date the definition is created. You can change it if you wish.
Leave the Expiration Date blank if you don't want the definition to expire. Otherwise, enter a date.
The Priority Order is set automatically to the greatest number so far plus one, but you can edit it.

To assign catalog courses to OSAs:

In the top section, click a definition to select it.
In the bottom section, scroll or use the filter to find a course. Select it, and click OK. The course is added.
Repeat these steps to add more courses.
Click the Save icon on the main toolbar.

For More Information

See the J1 Texas State Reporting CBM00M Guide on the Texas Reporting page on MyJenzabar.com.