All users assigned to the HR Hiring Administrator role can prepare and post an approved position for applicants.
J1 Desktop and CRM Staff use roles to provide the HR module manager the ability to control and assign what users can and cannot do during the position requisition and hiring processes. Each role performs a set of pre-defined tasks or capabilities that define the user's responsibilities within the process. Users assigned to a role automatically have access to capabilities within J1 Desktop and CRM Staff.
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All users assigned to the HR Hiring Administrator role can prepare and post an approved position for applicants. |
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When assigning users to roles, it is important to consider the level of responsibility you want them to have within a position request or hiring process. The module manager may not want to allow a Department Chair who has requested a new teaching position for their department to offer the position to the selected applicant. |
Roles can have multiple users assigned to them and a user can belong to multiple roles. Roles are assigned on the Manage Hiring Officers window.
Position Request Roles
· HR Position Administrator facilitates the flow of the position requisition process. Users in this role can request a position as well as review, withdraw, and approve or deny a requested position. HR Position Administrators are responsible for assigning the appropriate hiring offers to the Position Approval and Hiring Committees. HR Position Administrators can also offer an application the position and end the position request process. Consider giving this role to a user who needs to be in charge of the entire position requisition process.
· Position Administrator requests, reviews, withdraws, and approves or denies a requested position. Users in this role assign the appropriate hiring officers to the position approval committee. This role also allows users to review applicants, remove applicants from consideration, and handle rejected offers from applicants.
· Position Approval Committee reviews and approves or denies submitted position requests.
Position Hiring Roles
· HR Hiring Administrator prepares, posts, and closes requested positions. Users in this role assign the requested positions to the appropriate Hiring Committee members, accept and review initial applications, approve selected applicants for interviews, and remove applicants from consideration. This role also allows users to offer the position to an applicant, handle accepted and rejected offers from applicants, and end the position hiring process.
· Hiring Committee reviews applications and determines if applicants should be considered for a specific position.
