Update Related Address Window

This window opens when you update an address in the Address Master table if you have selected the Update Related Address checkbox for that relationship in the Relationship Definition window and if the ID Number (for which you updated the address) has defined relationships with the same address code. These ID Numbers along with associated names and relationships are displayed in the left pane of the window. The Address, Phone, and Detail group boxes display additional information in the database.

The message at the top of the window informs you that the ID Number for which you updated the address has defined relationships with the same address code and allows you the option to update those addresses by selecting the Update? check box for each ID Number listed. If you select the Update? checkbox and then click OK, the Address Master table is updated and the window closes. If you do not select the Update? checkbox and click OK, the window closes with no updates to the Address Master table.

The View Old Address/View New Address button at the bottom of the window toggles between the edited address and the address that is currently saved in the database. Since the window opens with the edited address displayed, the View Old Address button is available. If the window displays the address currently saved to the database, the View New Address button is available. Using this button may help you decide whether to automatically update this address.

How To

You cannot update related addresses when you change an address in the Work with Relationships window In the Development/Alumni module. You must access the Biographical Data window and make the change on the Address tab.

The Update Related Address checkbox on the Relationship Definition window must be selected for all relationship definitions for which you want this automatic update to occur.

1. On any Address tab or any Maintain Address window, enter the address changes for the ID Number.

2. Save.

3. The Update Related Address window opens if there are defined relationships with the same address code and if you have selected the Update Related Address checkbox on the Relationships Definition window for those relationships.

4. Each related ID Number displays in the left pane. You can toggle between the old and new addresses by clicking the View Old Address/View New Address button.

5. To automatically update the address for related ID Numbers, select the Update? checkbox for each one. If you do not want to automatically update the address for a particular related ID Number, do not select the Update? checkbox.

6. Click OK.

7. Save.

8. Changes are saved to the Address Master table.