Transaction Status Codes

Each subsidiary transaction, regardless of where it originated, goes through a series of status codes that identifies its stage. For example, some transactions show up on the statement while other transactions are not yet posted to the subsidiary accounts.

Each subsidiary transaction actually has two status codes: the General Ledger status code and the subsidiary status code. These codes will be the same when the status is S, U, and C. After the transaction is posted (C), the status codes may diverge. The General Ledger status code is updated by General Ledger month end close. The subsidiary status code is updated by the statement program.

Statements will only print transactions with status codes of C or Y. One exception to this rule is the statement that the Registrar can optionally print during registration. These statements include suspended and unposted transactions, which means the newly created registration charges (e.g., tuition and fees) will appear on the statement.

Available status codes are:

At some point, every transaction has the status codes of U, C, and H. S and Y transactions are only used for special circumstances. You can change a transaction from a U status to a C status but you cannot change from a C to a U.