Check the Edit Reports for errors! Transactions with errors have explanation messages printed under them. If necessary, correct the invoices before posting.
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Check the Edit Reports for errors! Transactions with errors have explanation messages printed under them. If necessary, correct the invoices before posting. |
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After correcting errors in a group, you must run the edit again for that group. A group must be error-free before you can post it. |
When a Transaction Group with a Suspended status is edited, the status is changed to Unposted if there are no errors. When you edit a group of transactions with a status of Unposted, the status remains unchanged.
When transactions have an Unposted or Suspended status, any columns except the Transaction Date, Vendor ID, or Invoice Number can be updated as necessary because they are not officially entered into the General Ledger.
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If you entered a transaction with an incorrect account number, you can open the invoice and change the account number. |
When a group is edited, the following items are checked:
Debits must equal credits in the group.
Transactions must have valid account numbers.
Transactions must have valid subsidiary codes.
Transactions in the group must be in the same month.
Funds represented in the group must be in balance via due to/due from transactions created by the system.
If any of these criteria are not met, they must be corrected before you can post the group.
